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File #: 1187-2018    Version: 1
Type: Ordinance Status: Passed
File created: 4/19/2018 In control: Technology Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with enfoTech & Consulting, Inc., in accordance with the sole source provisions of the Columbus City Code, for software maintenance and support of the iPACS system ($22,653.00); to authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify a contract agreement with enfoTech & Consulting, Inc for software licenses and professional services to migrate data from Excel into the iPACS system ($2,805.00); and to authorize the expenditure of $25,458.00 from the Department of Technology, Information Services Operating Fund. ($25,458.00)
Attachments: 1. iPACS 20180222_CLM_Cost_Proposal_2018-01, 2. iPACS sole sourcing justification letter, 3. 1187-2018 EXP, 4. 1187-2018 Sole Source Form, 5. iPACSColumbus_2019AnnualMaintenance
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with enfoTech & Consulting, Inc., for software maintenance and support of the iPACS system. The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process. The original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012 and was most recently renewed under the authority of ordinance 2199-2017 through purchase order PO088160, passed September 18, 2017. This contract will be for the coverage term period from December 11, 2018 to December 10, 2019, at a cost of $22,653.00.

This ordinance also authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify the contract with enfoTech & Consulting, Inc for software licenses and professional services to migrate data from Excel into the iPACS system which supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process. The original agreement (EL013772) was authorized by ordinance 2544-2012, passed December 3, 2012. The cost of this modification will be $2,805.00, with a coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office.

1. Amount of additional funds to be expended: $2,805
Original contract amount: $191,495.00
Amount of original contract, annual renewals and modifications: $330,343.00

2. Reason additional goods/services could not be foreseen:
The need for this modification was not known at the time and were therefore not included when the original contract was negotiated in 2012.

3. Reason other procurement processes are not used:
These ...

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