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File #: 1429-2018    Version: 1
Type: Ordinance Status: Passed
File created: 5/14/2018 In control: Finance Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Esec Corporation for the purchase of a Gasoline Powered Box Truck; and to authorize the appropriation and expenditure of $48,802.00 from the Special Income Tax fund. ($48,802.00)
Attachments: 1. Ord 1429-2018 Legislation Template, 2. Ord 1429-2018 Bid Tab

Explanation

 

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Esec Corporation in the amount of $48,802.00 for the purchase of a Gasoline Powered Box Truck per the results of bid RFQ008672.  The Box Truck is needed for the transporting of training material by the Department of Public Safety, Division of Fire.  This bid was processed in accordance with the competitive bidding provisions of Columbus City Code.  Two bids were received and opened for RFQ008672 on April 26, 2018 as follows:

 

Esec Corporation $48,802.00

Fyda Freightliner $58,965.00

 

The bid submitted by Esec Corporation met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder, Esec Corporation.

 

Esec Corporation Vendor #006602

 

Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $48,802.00 from the Special Income Tax Fund with Esec Corporation for the purchase of a Gasoline Powered Box Truck.  Funding for this acquisition is budgeted within the Special Income Tax Fund for 2018 citywide vehicle acquisitions.  

 

 Title

 

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Esec Corporation for the purchase of a Gasoline Powered Box Truck; and to authorize the appropriation and expenditure of $48,802.00 from the Special Income Tax fund. ($48,802.00)

 

Body

 

WHEREAS, the City has a need for a Gasoline Powered Box Truck for the transporting of materials  for use by the Department of Public Safety, Columbus Fire Division, and

 

WHEREAS, the Purchasing Office advertised a formal bid (RFQ008672) on April 26, 2018, and

 

WHEREAS, the Finance and Management Department recommends a bid award to Esec Corporation. as the overall lowest, most responsive, and responsible bidder, and

 

WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund, and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish a purchase order with Esec Corporation. for the purchase of a Gasoline Powered Box Truck for use by  the Department of Public Safety, Columbus Fire Division; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish a purchase order with Esec Corporation for the purchase of a Gasoline Powered Box Truck, as follows:

 

Request for Quotation RFQ008672: Esec Corporation $48,802.00

SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $48,802.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance: 

 

See Attached File: Ord 1429-2018  Legislation Template.xls

 

SECTION 3. That the expenditure of $48,802.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:

 

See Attached File: Ord 1429-2018  Legislation Template.xls

 

SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

                                          

SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.