Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project and to provide payment for construction, construction administration and inspection services.
This contract consists of the replacement of sidewalk, drive approach, curb and gutter removal/replacement or leveling in response to complaints received through 311, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 13, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on May 10, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Status
G&G Concrete Construction, LLC $390,190.63 Columbus, Ohio Majority
Strawser Paving Company $489,036.90 Columbus, Ohio Majority
Decker Construction Company $493,127.61 Columbus, Ohio Majority
Columbus Asphalt Paving, Inc. $500,482.95 Gahanna, Ohio Majority
Shelly and Sands, Inc. $755,241.63 Columbus, Ohio Majority
Award is to be made to G&G Concrete Construction, LLC as the lowest responsive and responsible and best bidder for their bid of $390,190.63. The bid documents included SP-146 which states, “It is the City’s intent to fully utilize the available funding provided to its Sidewalk Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $400,000.00.” The contract will be awarded for $400,000.00. The amount of construction administration and inspection services will be $60,000.00. The total legislated amount is $460,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction, LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G&G Concrete Construction, LLC is CC023297 and expires 9/13/19.
3. PRE-QUALIFICATION STATUS
G&G Concrete Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $250,000.00 are available within the Street and Highway Improvement NonBond Fund, Fund 7766. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project. Funds in the amount of $210,000.00 are available within the Sidewalk Assessment Fund, Fund 7726. It is necessary to transfer funds within the Street and Highway Improvement NonBond Fund and the Sidewalk Assessment Fund to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize an amendment to the 2018 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the Street and Highway Improvement NonBond Fund; to authorize the transfer of cash within the Sidewalk Assessment Fund; to authorize the appropriation of funds within the Sidewalk Assessment Fund; to authorize the Director of Public Service to enter into contract with G&G Concrete Construction for the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project; to expend up to $460,000.00 for this contract; and to declare an emergency. ($460,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project; and
WHEREAS, the work for this project consists of the replacement of sidewalk, drive approach, curb and gutter removal/replacement or leveling in response to complaints received through 311; and
WHEREAS, G&G Concrete Construction, LLC will be awarded the contract for the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds within the Street and Highway Improvement NonBond Fund, Fund 7766, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds within the Sidewalk Assessment Fund, Fund 7726, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with G&G Concrete Construction, LLC in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P766999-100000 / 59-03 Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $2,278,303.00 / ($250,000.00) / $2,028,303.00
7766 / P539001-100001 / Pedestrian Safety Improvements - Sidewalk NOV Program 2017 (Street & Highway Imp Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement NonBond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P766999-100000 (59-03 Unallocated Balance Fd. 766), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of cash of $143,741.67, or so much thereof as may be needed, is hereby authorized within Fund 7726 (Sidewalk Assessments), from Dept-Div 5911 (Division of Design and Construction), Project P772601-000001 (Sidewalk Assessments-Cash with Treasurer), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of of cash of $66,258.33, or so much thereof as may be needed, is hereby authorized within Fund 7726 (Sidewalk Assessments), from Dept-Div 5911 (Division of Design and Construction), Project P772602-100000 (Sidewalk NOV Non-Assessments-Cash with Treasurer), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $250,000.00 is appropriated in Fund 7766 (Street and Highway Improvement NonBond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P766999-100000 (59-03 Unallocated Balance Fd. 766), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $143,741.67 is appropriated in Fund 7726 (Sidealk Assessment - No Subfund), Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $66,258.33 is appropriated in Fund 7726 (Sidewalk NOV Non-Assessments-Cash with Treasurer), Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 8. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G&G Concrete Construction, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219, for the Pedestrian Safety Improvements - Sidewalk NOV Program 2017 project in the amount of up to $400,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $60,000.00.
SECTION 9. That the expenditure of $250,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement NonBond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $210,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7726 (Sidewalk Assessments), Dept-Div 5911 (Division of Infrastructure Management), Project P539001-100001 (Pedestrian Safety Improvements - Sidewalk NOV Program 2017), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.