Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Greenlawn Farms, LLC to construct the Olentangy Water Trail - Tuttle Park Access.
Background: The Tuttle Park water trail access project will provide safe and sustainable canoe and kayak access to the growing Olentangy River Water Trail system. As a whole, the Olentangy Water Trail aims to provide urban access points, like Tuttle Park, to promote recreation and educate residents about their role in the relationship between a major vein of the Columbus landscape and the City itself.
Tuttle Park is a well-loved and highly used urban park bordered by the Olentangy River/Greenway Trail, Ohio State University, and an active urban neighborhood packed with families, students, and educators. This park provides an oasis of paved and natural surface trails shaded by woods and juxtaposed by a lively city pool and Community center directly servicing the surrounding neighborhood. The major impacts of this project will be to provide and promote access to the water trail from an urban neighborhood and to make this a low maintenance sustainable canoe and kayak launch site. The design and materials of this project will also aid in the protection of erosion and stabilize an existing dirt path along the river bank.
The Rec and Parks Department has worked closely with the Tuttle Community Recreation Council (CRC) which works with the local community to fund-raise and provide funding sources for programs and events at the Tuttle Community Center. The Tuttle CRC has supported an access point since the discussions started and will contribute funds to the construction of the water trail access point. They also received a $10,000.00 Stewardship contribution from REI Co-Op in 2017 for the purposes of helping to construct the Tuttle Park water trail access point. The costs for this project will be $54,486.00 with a contingency of $10,000 for a total of $64,486.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 8th 2018 and received by the Recreation and Parks Department on May 22nd 2018.
Company Status Amount
Righter Company, Inc. MAJ $77,300.00
Facemyer Company FBE $56,325.15
Builderscape MAJ $61,800.00
Greenlawn Farms, LLC MAJ $54,486.00
After reviewing the proposals that were submitted, it was determined that Greenlawn Farms LLC was the lowest and most responsive bidder.
Greenlawn Farms, LLC And all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Greenlawn Farm LLC
1108 St Rt 220
Piketon, Ohio 45661
Jeff Lightle, 740.708.3880
CCN: 27-2405757
CC Exp. Date: June 1, 2020
Emergency Justification: An emergency is being requested in order for this project to begin late summer to take advantage of typically low water levels on the Olentangy River. Construction work will need to be in close proximity to the water’s edge and an August start date will provide the City and the Contractor with the best opportunity to complete work without the threat of high water.
Fiscal Impact: $64,486.00 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223, Subfund 222302 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Benefits to the Public: This access point is a key location to introducing all levels of paddlers to the Olentangy River and the state designated Ohio Water Trail. Tuttle Park access is below the last low-head dam on the Olentangy River and the start of a 5 mile journey all the way to Downtown Columbus. This lack of river obstructions is a major component to safe paddling for educators, youth groups and adventurous newbie boaters. Providing safe access to the local waterways is a major step towards engaging the existing paddling community and growing and expanding paddling in Columbus.
Community Input/Issues: The local community, through the Tuttle CRC, has been an instigator and supporter of the access point. Tuttle Community Center has expressed interest in the project and how improved access to the river can help improve programming, especially for various summer session classes.
Area(s) Affected:
Water trail access points service a wide range of communities and users.
The project directly affects the following:
Neighborhood Area 4 - North Campus and Old North Columbus
University Area Commission
Planning Area 13 - Near North/University
Master Plan Relation: This project will further the Recreation and Parks Master Plan by:
• Increasing access to the City’s waterways to allow for expanded recreational use.
• Provide access for different types of watercraft, depending on locations.
• Prioritizing access points in areas where there is existing infrastructure and adjacent park facilities.
Title
To authorize the Director of Recreation and Parks to enter into contract with Greenlawn Farms, LLC to construct the Olentangy Water Trail - Tuttle Park Access; to authorize the expenditure of up to $64,486.00 from the Recreation and Parks Fund; and to declare an emergency. ($64,486.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Greenlawn Farms LLC to construct the Olentangy Water Trail - Tuttle Park Access; and
WHEREAS, it is necessary to authorize the expenditure of up to $64,486.00 from the Recreation and Parks Special Purpose Fund 2223, Subfund 222302 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Greenlawn Farms LLC in order for this project to begin late summer; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized and directed to enter into contract with Greenlawn Farms, LLC to construct the Olentangy Water Trail - Tuttle Park Access.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $64,486.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223, Subfund 222302 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.