Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Supreme Irrigation Inc. for additional improvements to the irrigation system at Champions Golf Course. The project includes the removal and replacement of the main irrigation line, adding some drainage, and replacing the old control system.
Background: Champions Golf Course is currently undergoing an irrigation system renovation, which started in 2017 and is projected to be completed in 2018. The scope of services and plans were based off of as-built of the current irrigation system. During the project, it was determined that there are 2 areas of the golf course where the as-builts were not correct. This caused an issue as the plans that were developed at these 2 locations cannot be followed and modifications to the design were required. These changes will require additional material and labor, therefore, funds are being requested to cover these costs.
Principal Parties:
Supreme Irrigation Inc.
8270 Waco Lane
Powell, Ohio 43065
DJ Plotner, 614-657-8270
CCN: 26-2371178
CC Exp. Date:
Emergency Justification: An emergency is being requested due to the contractor currently being on site doing the irrigation project. The project is close to completion and we do not want to delay the overall project.
Fiscal Impact: The expenditure of $308,000.00 was legislated for the Champions Golf Course Irrigation Improvements contract by Ordinance 1264-2017. This ordinance will provide funding that will modify the previously authorized amount by $40,000.00. $40,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $348,000.00.
Area(s) Affected: Champions Golf Course, Planning area 11
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Supreme Irrigation, Inc. for additional improvements to the irrigation system at Champions Golf Course; to authorize the expenditure of $40,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, Champions Golf Course is currently undergoing an irrigation system renovation, however, it was determined that there are 2 areas of the golf course where the as-builts were not correct, requiring modifications to the design which will require additional material and labor, therefore, funds are being requested to cover these costs; and
WHEREAS, it is necessary to authorize the expenditure of up to $40,000.00 from the Recreation and Parks Voted Bond Fund 7702;
WHEREAS, an emergency exists in the usual daily operation of the of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with Supreme Irrigation Inc. for additional improvements to the irrigation system at Champions Golf Course due to the contractor currently being on site doing the irrigation for the preservation of public health, peace, property and safety;
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to modify the contract with Supreme Irrigation Inc. for additional improvements to the irrigation system at Champions Golf Course.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.