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File #: 1656-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/6/2018 In control: Public Utilities Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of Public Utilities to enter into contract with Advanced Control Systems, Inc. for the hardware and software parts, maintenance and support services to maintain the SCADA (Supervisory Control and Data Acquisition) operating system for the Division of Power in accordance with the relevant provisions of City Code for Sole Source procurement; and to authorize the expenditure of $30,744.00 from the Electricity Operating Fund. ($30,744.00)
Attachments: 1. ORD 1656-2018 Financial Coding - SCADA 2018-19, 2. ORD 1656-2018 SCADA - Price Quote, 3. ORD 1656-2018 SCADA - Sole Source form, 4. ORD 1656-2018 SCADA - ACS Sole Source Ltr

This legislation authorizes the Director of Public Utilities, to enter into a support contract with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system, for the Division of Power. This contract will provide software and hardware parts, maintenance and support with 16 additional engineering hours per year, hardware and software support and licensing, 8 AM to 8 PM helpdesk coverage, workstations, network switches, PRISM VPN Router, and CommTrol (Equinox). The SCADA System is in use at the 9 substations and 6 reclosers operated by the Division of Power.

The current SCADA distribution system has been in use for over 23 years. The Division of Power has installed remote equipment in electrical substations which communicates with Advanced Control Systems, Inc. master units using licensing protocol. Advanced Control Systems, Inc. maintains all copyright privileges for their products and these products must be purchased directly from the company. There are no agents or dealers authorized to resale these products. The one year support contract is only offered through Advanced Control Systems, Inc., therefore, the Division of Power desires to enter into contract with Advanced Control Systems, Inc. in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement. This support contract is required to maintain an embedded system. The sole source justification letter from Advanced Control Systems, Inc. is attached to this ordinance.

The maximum obligation of the City, for service and parts described in this agreement, is limited to the amount of $20,744.00 for a period of one (1) year from October 1, 2018 through and including September 30, 2019. This contract includes an additional $10,000 to allow for the establishment of a contingency fund to be used as necessary if there is a repair identified outside of the service agreement. Total amount of thi...

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