Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology on behalf of the Department of Public Utilities, to enter into a software maintenance and support contract with Hach Company for the Water Information Management System (WIMS). The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The agreement was most recently renewed by authority of ordinance 1985-2017, passed July 31, 2017, through purchase order PO096010. This contract will provide maintenance and support services for the coverage term period from December 29, 2018 through December 28, 2019, at a cost of $9,658.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced outdated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus code, Section 329. It has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $9,030.00 and $9,355.00, respectively, with Hach Company for software maintenance and support services. This ordinance will authorize the expenditure of $9,658.00. Funds are budgeted and identified within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: Hach Company F.I.D/C.C. #: 42-0704420 Expiration Date: 6/17/2018
(DAX Vendor account: 007929)
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with Hach Company for software maintenance and support on the WIMS system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $9,658.00 from the Department of Technology, Information Services Operating Fund. ($9,658.00.)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to enter into a contract for software maintenance and support with Hach Company to enable the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information and reporting; and
WHEREAS, WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced outdated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently; and
WHEREAS, this contract provides software maintenance and support on the Water Information Management System (WIMS) and obligates the vendor to provide upgrades, new releases, and technical support for the software licensed to the Department of Public Utilities for a one (1) year term period from December 29, 2018 through December 28, 2019, in the amount of $9,658.00; and
WHEREAS, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities (DPU) to authorize the Director of the Department of Technology (DoT) to enter into a contract with Hach Company to provide software maintenance and support on the WIMS system, so as not to negatively impact the operation of the services provided by the Department of Public Utilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, is hereby authorized to enter into a contract with Hach Company to provide software maintenance and support on the Water Information Management System (WIMS) in the amount of $9,658.00 for a one (1) year term period from December 29, 2018 through December 28, 2019.
SECTION 2: That the expenditure of $9,658.00, or so much thereof as may be necessary, is hereby authorized to be expended from: (see attachment 1669-2018 EXP):
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $589.14
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $3,747.30
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sewers & Drains} | Amount: $4,201.23
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3: 470104 | Section 4:IS02 | Section 5: IT1311 {Storm water} Amount: $1,120.33
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.