Explanation
BACKGROUND: The Department of Public Utilities, Division of Power maintains the Freeway Lighting and Roadway Utility Traffic Control Services within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment. The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329. Formal bids for Freeway Lighting and Roadway Utility Traffic Control Services were solicited in Bid Express and Vendor Services, RFQ008956, and one bid was received and opened by the Director of Public Utilities on May 16, 2018.
After a review of the bid, the Division of Power recommends an award be made to Paul Peterson Company in the amount of $80,000.00 as the only responsive, responsible and best bidder. It is requested that the amount of $80,000.00 be awarded with the option to increase the amount if the need arises. The term of this contract will be for one (1) year from the date of execution by the City. The contract language allows for three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funds, and approval by Columbus City Council.
SUPPLIER: Paul Peterson Company is a majority-owned business and their contract compliance number is 31-4404549. (Expires 5/11/19) Vendor#006107
FISCAL IMPACT: $80,000.00 is budgeted and needed for this purchase
$31,800.00 was spent in 2017
$38,300.00 was spent in 2016
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into a contract with the Paul Peterson Company to obtain Freeway Lighting and Roadway Utility Traffic Control Services for the Division of Power; and to authorize the expenditure of $80,000.00 from the Electricity Operating Fund. ($80,000.00)
Body
WHEREAS, the Division of Power maintains Freeway Lighting and Roadway Utility Traffic Control Services within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment; and
WHEREAS, one bid was received and opened by the Director of Public Utilities on May 16, 2018, RFQ008956; and
WHEREAS, the bid received from Paul Peterson Company has been determined to be the only, responsive, responsible and best bid and a contract award is recommended; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract with the Paul Peterson Company to obtain Freeway Lighting and Roadway Utility Traffic Control Services for the Division of Power; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with Paul Peterson Company, in the amount of $80,000.00, to obtain Traffic Control and Roadway Utility Traffic Control Services for the Division of Power.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $80,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6300 (Power Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.