Explanation
BACKGROUND: On June 3, 2013 Council passed Ordinance 1208-2013 to allow the Director of the Department of Development to enter into a sole source contract with STR LLC to provide a comprehensive database for the Land Redevelopment Office and to pay the annual user subscription service fee for the first year. The software has enabled the Columbus Land Bank Program to better monitor its growing inventory, track tax foreclosures, merge various datasets into one system, and upgrade how properties are marketed on the City’s website. At this time the Land Bank Program needs to pay the annual user subscription service fee, up to $31,000, for the coming year 2018-19. This legislation authorizes the Director of Development to enter into a contract for the coming year 2018-19, up to $31,000, to pay the annual user subscription service fee and also allows future renewals of the contract as long the software is in use. Each future, annual renewal will be for one year.
EMERGENCY ACTION: Emergency action is requested so that the operations of the Columbus Land Bank Program can continue without interruption.
FISCAL IMPACT: Funds for this expenditure are available in the Land Management Fund.
Title
To authorize the Director of the Department of Development to renew the annual user subscription service contract with STR, LLC for the 2018-19 term for software services provided for the Land Redevelopment Office’s comprehensive database; to authorize the expenditure of up to $31,000.00 from the Land Management Fund; and to declare an emergency. ($31,000.00)
Body
WHEREAS, on June 3, 2013, Council passed Ordinance 1208-2013 to allow the Director of the Department of Development to enter into a sole source contract with a software services provider STR LLC, to provide a comprehensive database for the Land Redevelopment Office and to pay the annual user subscription service fee for the first year; and
WHEREAS, the software has enabled the Columbus Land Bank Program to better monitor its growing inventory, track tax foreclosures, merge various datasets into one system, and upgrade how properties are marketed on the City’s website; and
WHEREAS, this legislation authorizes the renewal of the annual user subscription service fee for software services provided for the Land Redevelopment Office’s comprehensive database for the coming year 2018-19 and also allows future renewals of the contract as long the software is in use. Each future, annual renewal will be for one year; and
WHEREAS, the data base is a proprietary product of STR, LLC; and
WHEREAS, it is necessary to authorize the Director of the Department of Development to renew, and pay for, the annual user subscription service fee and expend up to $31,000 for this purpose; and
WHEREAS, it is necessary to authorize the Director of the Department of Development to renew this contract annually so long as the Land Redevelopment Office uses the software; and
WHEREAS, funds are available and appropriated in the Land Management Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, that it is immediately necessary to appropriate and expend said funds so that the operations of the Columbus Land Bank Program can continue without interruption, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is hereby authorized to renew the contract with STR, LLC and to pay the annual user subscription service fee for software services provided for the Land Redevelopment Office’s comprehensive database for the 2018-19 year and to authorize future renewals of the contract annually so long as the Land Redevelopment Office uses said software.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $31,000 or so much thereof as may be needed, is hereby authorized in Fund 2206 Land Management Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.