Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc., for installation of generators for the Public Safety Department. These emergency back-up generators will be used to provide electrical power to facilities in the event of service interruption. These generators will be installed at the following Fire Station locations:
Fire Station 8, 1240 East Long Street
Fire Station 26, 5333 Fisher Road
Fire Station 30, 3555 Fishinger Road
Fire Station 31, 5305 Alkire Road
Formal bids were solicited and the City received four bids on May 10, 2018 as follows (0 FBE, *1 HL1, 0 MBE):
*Knight Electric, Inc. $443,211.00
Proline Electric, Inc. $465,250.00
Claypool Electric $487,825.00
The Righter Co., Inc. $547,200.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Knight Electric, Inc.
Emergency action is requested so the emergency back-up generators can be installed at various fire stations so that these locations can remain in operation during power outages, thereby ensuring ongoing and unimpeded services to the residents of Columbus.
Knight Electric, Inc. Contract Compliance No. 31-1409432, expiration date August 31, 2018.
Fiscal Impact: This legislation authorizes an expenditure of $443,211.00 from the Safety Voted Bond Fund with Knight Electric for the installation of generators at various Fire Station locations on behalf of the Public Safety Department.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract with Knight Electric, Inc. for the installation of generators at various Fire Station locations on behalf of the Public Safety Department; to authorize the expenditure of $443,211.00 from the Safety Voted Bond Fund; and to declare an emergency. ($443,211.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Public Safety Voted Bond Fund; and,
WHEREAS, the Office of Construction Management desires to enter into a contract for the installation of generators for the Public Safety Department; and,
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received four bids on May 10, 2018; and,
WHEREAS, Knight Electric, Inc. was deemed the lowest, responsive, and responsible bidder; and,
WHEREAS, it is necessary to authorize the expenditure of $443,211.00 from the Public Safety Voted Bond Fund; and,
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Knight Electric, Inc. for the installation of generators for the Public Safety Department, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name: Police Facility Renovation | Project ID Number: P330021-100000 | Current Authority: $657,803 | Revised Authority: $214,592 | Difference: ($443,211)
Project Name: Fire Generators - (st. 30, 8, 26, 21) | Project ID Number: P340134-100001 | Current Authority: $0 | Revised Authority: $443,211 | Difference: $443,211
SECTION 2. That the transfer of $443,211.00, or so much thereof as may be needed is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction with Knight Electric, Inc., for the installation of generators for the Public Safety Department.
SECTION 4. That the expenditure of $443,211.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 3 is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.