Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify, and renew for one year, the contract with Civil and Environmental Consultants Inc. for the Department of Public Service explosive gas monitoring program for the Fisher Road and Jackson Pike landfill sites. The Environment Protection Agency determines the reporting frequency required for the landfill sites. The amount of the contract is $7,410.00.
2. CONTRACT COMPLIANCE
The contract compliance number for Civil and Environmental Consultants Inc. is 251599565 and expires 06/08/2019.
3. FISCAL IMPACT
This 2018 expense is budgeted within the general fund 010 operating budget for the Division of Refuse Collection.
4. Emergency Justification
The department requests emergency designation to allow for continuation of quarterly monitoring sessions for the Jackson Pike landfill site, and bi-annual monitoring sessions for the Fisher Road landfill site. The current contract allows for two (2), one (1) year contract extensions.
Title
To authorize the Director of Public Service to modify and increase an existing contract with Civil and Environmental Consultants Inc. for explosive gas monitoring services at the Jackson Pike and Fisher Road landfill locations ($5,260.00); to increase the contract amount to cover repairs of existing gas monitoring equipment at both landfill sites ($2,150.00); and to authorize the expenditure of $7,410.00 within the 2018 Division of Refuse Collection operating budget; and to declare an emergency.
Body
WHEREAS, the City of Columbus is required by the Environmental Protection Agency to monitor explosive gases at the Jackson Pike and Fisher Road landfill sites and provide reporting data prepared by licensed contractors; and
WHEREAS, it is necessary to authorize the Director of Public Service to modify and extend the existing contract established with Civil and Environmental Consultants Inc. (RFQ004685); and
WHEREAS, the original contract was for one year with two (2) one (1) year renewals and this is the first renewal term; and
WHEREAS, money has been budgeted and appropriated within the Division of Refuse Collection 2018 operating budget to pay expenses related to explosive gas monitoring services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract to continue explosive gas monitoring services for the Jackson Pike and Fisher Road landfill sites; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to modify and increase the existing contract with Civil and Environmental Consultants Inc., 250 Old Wilson Bridge Road-Suite 250, Worthington, OH 43085, for the explosive gas monitoring contract, in the amount of $7,410.00.
SECTION 2. That the expenditure of $7,410.00 so much thereof as may be needed and hereby is authorized from the 2018 Division of Refuse Collection operating budget in object class 03 Purchased Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the original contract be modified, and that funds be added to pay for necessary repairs on existing explosive gas monitoring equipment ($2,150.00), and that the contract be extended for one (1) year ($5,260.00).
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.