Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractors for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF) in an amount up to $509,886.11; and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $2,000.00, for Division of Power Capital Improvements Project No’s 440007-100013, 440007-100014, and 440007-100015.
The purpose of this project is to provide the Milo Grogan area with decorative and overhead LED street lighting on Cleveland Avenue between Third Avenue and the rail road tracks, Third Avenue between the Olentangy River bridge and Neil Avenue, and at various locations on Bonham Avenue, Olmstead Avenue, Starr Avenue and Dupont Avenue as per the requests of the community residents.
Community Planning Areas: South Linden (Milo Grogan) and Near North/University (Third Ave.)
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This work is being performed with the City of Columbus’s goal to light every street. The addition of street lighting within the Milo Grogan area could provide both a sense of security and additional visibility on the roadways. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. LED lighting technology will also provide energy and maintenance savings.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on June 6, 2018 from:
1. U.S. Utility Contractors $509,886.11
2. Complete General Construction $563,505.75
3. Miller Cable Company $566,950.00
4. Asplundh Construction, LLC $599,804.35
5. Jess Howard Electric Company $695,317.16 (after bid tab correction)
3.1 PRE-QUALIFICATION STATUS: U.S. Utility Contractors and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
U.S. Utility Contractors’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $509,886.11. Their Contract Compliance Number is 34-1606689 (expires 9/21/19, Majority) and their DAX Vendor Account No. is 6739. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against U.S. Utility Contractors.
4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund is necessary, as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities, for the Division of Power, to enter into a construction contract with U.S. Utility Contractors for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF); to authorize a transfer and expenditure up to $511,886.11 within the Electricity General Obligation Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to authorize an amendment to the 2018 Capital Improvements Budget. ($511,886.11)
Body
WHEREAS, five bids for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF) were received and publicly opened in the offices of the Director of Public Utilities on June 6, 2018; and
WHEREAS, the lowest, best, most responsive and responsible bid was from U.S. Utility Contractors in the amount of $509,886.11; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF); and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF), with U.S. Utility Contractors, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a construction contract for the Milo Grogan and Third Avenue Street Lighting Improvements Project (UIRF) with U.S. Utility Contractors (FID# 34-1606689), 701 Kaderly Dr., Columbus, OH 43228; in an amount up to $509,886.11; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That the transfer of $987.89 or so much thereof as may be needed, is hereby authorized within Fund 6303 - Electricity G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended within Fund 6303 - Electricity G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $509,886.11 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.