Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase overhead door maintenance and repair with McKee Door Sales of Columbus, Inc. The contract is for city wide use to maintain and repair of overhead doors. This contract provides swift repairs for Fire Station overhead doors, and overhead doors at various locations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring July 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 17, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008783). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
McKee Door Sales of Columbus, Inc., CC# 004488, expires March 19, 2020, Overhead Door Maintenance and Repair UTC, $1.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase overhead door maintenance and repair with McKee Door Sales of Columbus, Inc.; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the Overhead Door Maintenance and Repair UTC will provide for the purchase of swift repairs for Fire Station overhead doors, and overhead doors at various locations throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 17, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary to enter into the a Universal Term Contract for the option to purchase overhead door maintenance and repair, after the earliest period allowed by law; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase overhead door maintenance and repair, in accordance with Request for Quotation RFQ008783 for a term of approximately two years, expiring July 30, 2020, with the option to renew for one (1) additional year, as follows:
McKee Door Sales of Columbus, Inc., Overhead Door Maintenance and Repair UTC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.