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File #: 1795-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2018 In control: Public Utilities Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Chester (Ohio), Inc. (fka Chester Engineers (Ohio)) for the Hap Cremean Water Plant Concrete Rehabilitation Project; for the Division of Water; to authorize a transfer and expenditure up to $1,920,600.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($1,920,600.00)
Attachments: 1. ORD 1795-2018 Information, 2. ORD 1795-2018 map, 3. ORD 1795-2018 Funding, 4. ORD 1795-2018 Utilization
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Hatch Chester (Ohio), Inc. (fka Chester Engineers (Ohio)) for the Hap Cremean Water Plant (HCWP) Concrete Rehabilitation Project, Capital Improvements Project No. 690389-100000, Division of Water Contract No. 2141.

The goal of this project is to rehabilitate deteriorated concrete and related structural / mechanical items caused by natural deterioration (age), service conditions, and weather (freeze-thaw) conditions.

Under the Original Agreement, Hatch Chester performed Condition Assessment and Preliminary Design services.

This planned Contract Renewal (No. 1) will provide Detailed Design engineering services and bidding services for the rehabilitation of the basin complex including the channels leading to / from the basin complex, exterior areas adjacent to the basin complex including stairs, pavement, retaining walls, and other similar features. Also included in the rehabilitation are components attached to or embedded into the concrete including joints, grating, frames, hatch covers, handrails, guardrails, light poles, valves and gates. Furthermore, the detailed design includes demolition of existing light poles / fixtures and design of new high mast lighting on the basin area.

Planning Area: N/A since the HCWP serves multiple planning areas.

1.1 Amount of additional funds to be expended: $1,920,600.00
Original Contract Amount: $ 741,300.00 (PO019838)
Renewal No. 1 (current): $1,920,600.00
Total (Orig. + Renewal No. 1) $2,661,900.00

1.2. Reason other procurement processes are not used:
Step 2 services, Detailed Design and preparation of construction bid documents, were included in the RFP advertisement. The current consultant has gained detailed knowledge of the condition of the structures that is essential for completing the detailed design. Bidding this work out to a new consultant would requir...

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