Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Facemyer Company for the Thomas Lane Area Water Line Improvements Project - Phase 1, in an amount up to $445,618.62, for Division of Water Capital Improvements Project No. 690236-100094, Contract No. 2118.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
The purpose of this project is to construct necessary improvements to the water distribution system in the Thomas Lane area. The improvements identified in the scope of work will replace water lines that have high break histories and require frequent maintenance.
This project includes construction of approximately 1,360 linear feet of 6-inch water main, and other such work as may be necessary to complete the contract in accordance with the Invitation For Bid (IFB).
Planning area - “West Olentangy” and includes the following streets: Annadale Dr., Martindale Blvd., and Olentangy River Rd.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace or rehabilitate the existing 6-inch water line that has a high break frequency. Replacement of this water line will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) has been contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 6, 2018 from:
1. Facemyer Company $445,618.62 (after bid tab correction)
2. Columbus Asphalt Paving Co. $455,947.17
3. Conie Construction Co. $523,250.00
3.1 PRE-QUALIFICATION STATUS: Facemyer Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Facemyer’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $445,618.62. Their Contract Compliance Number is 31-1757841 (expires 5/24/19 Majority) and their DAX Vendor Account No. is 5926. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Facemyer Company.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Facemyer Company for the Thomas Lane Area Water Line Improvements Project - Phase 1, in an amount up to $445,618.62; to provide for payment of prevailing wage services to the Department of Public Service in an amount up to $2,000.00; to authorize a transfer and expenditure up to $447,618.62 within the Water General Obligation Bonds Fund; for the Division of Water; and to authorize an amendment of the 2018 Capital Improvements Budget. ($447,618.62)
Body
WHEREAS, three bids for the Thomas Lane Area Water Line Improvements Project - Phase 1 were received and publicly opened in the offices of the Director of Public Utilities on June 6, 2018; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Facemyer Company in the amount of $445,618.62; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Thomas Lane Area Water Line Improvements Project - Phase 1; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract, for the Thomas Lane Area Water Line Improvements Project - Phase 1, with Facemyer Company, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Thomas Lane Area Water Line Improvements Project - Phase 1 with Facemyer Company (FID# 31-1757841), 72 Holmes St., Galena, OH 43074; in an amount up to $445,618.62; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $415,230.41 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $32,388.21 in Fund 6006, CIP 690236.)
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $445,618.62 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.