Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Parts & Up-fit Services for Police Ford Fusion Responders with Parr Public Safety Equipment, Inc. The Department of Finance and Management, Division of Fleet Management is the primary user of the Ford Fusion Responder Parts and Up-Fitting Services.
Ford Police Fusion Responder is powered by a 2.0L I4 engine with estimated fuel consumption of combined city/highway use of 38 MPG. Columbus Police will use the Ford Responder for the Community Liaison Officers and Zone Investigative Officers which are both part of the strategic response bureau. The UTC will allow up-fit of the necessary equipment to complete their daily task.
This contract will provide parts and up-fitting services on Police Ford Fusion Responders on an as needed basis. The term of the proposed option contract would be three (3) years, expiring June 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 21, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009398). One (1) bid was received.
The Purchasing Office is recommending award to the most responsible, responsive and best bidder as follows:
Parr Public Safety Equipment, Inc., CC# 20-1619573; All Items
Total Estimated Annual Expenditure: $1,200,000.00 Division of Fleet, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that police vehicles can be placed into service as soon as practical.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Ford Fusion Responder Parts & Up-fit Services for the Division of Police with Parr Public Safety Equipment, Inc.; to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978; and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids for Ford Fusion Responder Parts & Up-fit on June 21, 2018 and selected the most responsive, responsible and best bidder; and
WHEREAS, the Ford Police Fusions require parts and up-fitting services in order to be ready for service by the Division of Police; and
WHEREAS, this ordinance authorizes the Finance and Management Director to enter into contract with Parr Public Safety Equipment, Inc., for the purchase of Ford Fusion Responder up-fitting parts and services, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Ford Fusion Responder Parts and Up-Fitting Services for the Division of Police, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase of Ford Fusion Responder Parts & Up-fit Services in accordance with request for quote RFQ009398 for a term of approximately three (3) years, expiring June 30, 2021, with the option to extend for one (1) additional year, as follows:
Parr Public Safety Equipment, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.