Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hewlett Packard (HP) Equipment, Software and Services for the Department of Technology as the primary user. The server equipment, software and services will be used to maintain, repair and upgrade the City's HP server environment. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 31, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009081). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
OnX USA LLC., CC# CC002899 expires 5/24/2020, All Items and Catalog, $1.00
Total Estimated Annual Expenditure: $1. million with the Department of Technology as the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that equipment, software and services may continue without interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. The Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management ...
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