Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with Korda/Nemeth Engineering, Inc. (Korda) relative to the Intersection Improvements - Main Street at McNaughten Road project.
The purpose of the project is to reduce congestion and improve safety at the intersection of Main Street and McNaughten Road and to address deficiencies in the pedestrian system. Design of this project is partially funded by the Ohio Department of Transportation (ODOT).
Ordinance 1393-2014 authorized the Director of Public Service to execute a grant agreement with ODOT and to accept a $225,000 grant from ODOT to fund eligible design costs. That legislation also authorized the Director of Public Service to enter into a professional services contract with Korda relative to the design of the aforesaid project.
In July 2015, the parties executed a contract modification authorizing the reallocation of previously encumbered funds to support additional work necessary to the completion of the Phase I Environmental Site Assessment. A second contract modification is needed to support the completion of stormwater analysis and design and development of Best Management Practices in order to meet the requirements of the City of Columbus Stormwater Drainage Manual.
Original contract amount: $250,000.00 (Ordinance 1393-2014, EL016460)
Modification 1 amount: $ 0.00
Modification 2 amount: $ 30,000.00
Contract amount including all modifications: $280,000.00
2. CONTRACT COMPLIANCE
The contract compliance number for Korda/Nemeth Engineering, Inc. is CC004467, which expires on May 24, 2019.
3. FISCAL IMPACT
Funding in the amount of $30,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the immediate execution of the aforesaid contract modification so as to prevent any unnecessary delays in the completion of the project.
Title
To authorize the Director of Public Service to execute a contract modification with Korda/Nemeth Engineering, Inc. relative to the Intersection Improvements - Main Street at McNaughten Road project; to authorize the expenditure of up to $30,000.00 from the Streets and Highways Bond Fund for this project; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Main Street at McNaughten Road project, which aims to reduce congestion and improve safety at the intersection of Main Street and McNaughten Road and to address deficiencies in the pedestrian system; and
WHEREAS, this ordinance authorizes the Director of Public Services to accept the Main Street at McNaughten PID 97197 grant from the Ohio Department of Transportation; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Intersection Improvements - Main Street at McNaughten Road project; and
WHEREAS, the Department of Public Service, Office of Support Services, issued a Request for Proposals for this project; and
WHEREAS, pursuant to Ordinance 1393-2014, the Director of Public Service executed a professional services contract, effective December 25, 2014, with Korda/Nemeth Engineering, Inc. for the provision of engineering and design services related to the aforementioned project; and
WHEREAS, the parties executed a contract modification in July 2015 authorizing the reallocation of previously encumbered funds to support additional work necessary to the completion of the Phase I Environmental Site Assessment; and
WHEREAS, this legislation authorizes the execution of a second contract modification between the parties to support the completion of stormwater analysis and design and development of Best Management Practices in order to meet the requirements of the City of Columbus Stormwater Drainage Manual; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of the aforesaid contract modification in order to maintain the current project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification with Korda/Nemeth Engineering, Inc., for the provision of engineering, design, technical, and surveying services relative to the Intersection Improvements - Main Street at McNaughten project.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530086-100029 (Intersection Improvements - Main Street at McNaughten Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.