Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Resource International, Inc. to add additional funds for design of the Pedestrian Safety Improvements - Franklinton Community Mobility Plan.
Ordinance 1725-2010 authorized the Director of Public Service to enter into a professional services contract with Resource International, Inc. for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project. Ordinance 0823-2012 authorized the Director of Public Service to modify the contract in the amount of $500,000.00. Ordinance 1047-2013 authorized the Director of Public Service to modify the contract in the amount of $950,000.00. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $137,231.07.
This is an unplanned modification that is necessary to address the cost of work due to extension of work limits to include Phase 2. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $300,000.00 (EL011303, Ord. 1725-2010)
The total of Modification No. 1: $500,000.00 (EL012753, Ord. 0823-2012)
The total of Modification No. 2: $950,000.00 (EL014505, Ord. 1047-2013)
($877,990.95) (Cancelled)
$250,000.00 (re-established with PO075373)
The total of Modification No. 3: $137,231.07 (This Ordinance)
The contract amount including all modifications: $1,259,240.12
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc. is CC004197 and expires 1/25/2020.
3. FISCAL IMPACT
Funding in the amount of $137,231.07 is available in the project within the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Resource International, Inc. in connection with the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project; to authorize the expenditure of up to $137,231.07 from the Streets and Highways Bond Fund for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project; and to declare an emergency. ($137,231.07)
Body
WHEREAS, contract no. EL011303 with Resource International, Inc., in the amount of $300,000.00, was authorized by ordinance no. 1725-2010; and
WHEREAS, modification no. 1, EL012753, in the amount of $500,000.00, was authorized by ordinance no. 0823-2012; and
WHEREAS, modification no. 2, EL014505, in the amount of $950,000.00, was authorized by ordinance no. 1047-2013; and
WHEREAS, funds in the amount of $877,990.95 were cancelled from modification 2; and
WHEREAS, funds in the amount of $250,000.00 were re-established with PO075373; and
WHEREAS, it has become necessary to modify the contract in an amount up to $137,231.07 and provide additional funds for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, it is necessary to appropriate and expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Resource International, Inc. to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio 43231, for the Pedestrian Safety Improvements - Franklinton Community Mobility Plan project in the amount of $137,231.07, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $137,231.07, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105-100015 (Pedestrian Safety Improvements - Franklinton Community Mobility Plan), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.