Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with Morbark LLC for the purchase of three bush chippers. This equipment will be used by the Division of Infrastructure Management to clear debris from the public right of way.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009225). Two bids were received with only one bid meeting required specifications. After reviewing the bids, the Division of Infrastructure recommends an award be made to Morbark LLC in the amount of $179,475.00 as the most responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Morbark LLC.
2. CONTRACT COMPLIANCE:
Morbark LLC., contract compliance number is CC026023 and expires 6/7/2020.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available with the Street Construction Maintenance and Repair Fund (2265).
4. EMERGENCY DESIGNATION:
Emergency action is requested to expedite this purchase to place the equipment in service as soon as possible during the growing season.
Title
To authorize the Director of Finance and Management to establish a contract with Morbark LLC. for the purchase of three bush chippers for the Division of Infrastructure Management; and to authorize the expenditure of $179,475.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($179,475.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 21, 2018 for the purchase of brush chippers; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the most responsive, responsible and best bidder, Morbark LLC.; and
WHEREAS, the chippers will be used to clear debris in the public right of way; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Morbark LLC., for the bush chippers in the amount of up to $179,475.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Morbark LLC. in order to provide funding for the chippers and have them into service during the growing season thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Morbark LLC. for the purchase of brush chippers for the Division of Infrastructure Management in accordance with RFQ009225 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $179,475.00 or as much thereof as may be needed is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.