Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing construction contract with the Complete General Construction Company in the amount of $2,804,934.58 for the 2017 General Construction Contract, CIP 610500-100001 and CIP 690236-100116. The proposed modification will allow the Division of Sewerage and Drainage to respond to additional emergency sewer needs and structural repairs. The work consists of raising manhole frames, reconstructing manholes to grade, sewer point repairs and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
The Division of Water is contributing $300,000.00 to replace the existing water line in Rich Street. This work is being done to coordinate with the Department of Public Service’s infrastructure renewal project (streetscape) along Rich Street.
Modification Information:
1.1 Amount of additional funds to be expended: $2,804,934.58
Original Contract (PO115160 and PO115162 - Stormwater) $ 2,828,996.00
Modification No. 1(Current) $ 2,804,934.58
($2,504,934.58 Stormwater + $300,000.00 Water)
CURRENT PROPOSED TOTAL $ 5,633,930.58
1.2 Reasons additional goods/services could not be foreseen.
Additional sewer work has been identified which was not known at the time of bidding but is critical to the sewer system infrastructure.
1.3 Reason other procurement processes are not used:
Additional sewer work has been identified which cannot be performed with internal forces or wait until subsequent contracts are bid.
1.4 How cost of modification was determined:
An engineering cost estimate was developed based on bid prices from this and other contracts.
2. PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 365 days from the date that a Notice to Proceed (NTP) is issued by the City. Due to the nature of the contract, the completion date may be extended as funds remain.
3. CONTRACT COMPLIANCE NO.: 31-4366382 | Exp. 08/31/2019 | MAJ | Vendor#: 006056
4. EMERGENCY DESIGNATION: An emergency designation is requested for this legislation.
Justification: Additional sewer work has been identified which was not known at the time of bidding but is critical to the sewer system infrastructure.
5. ECONOMIC IMPACT: This project was initiated to respond to emergency needs and miscellaneous sanitary and storm sewer structural repairs and installations as directed by the Division of Sewerage and Drainage.
6. FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $2,504,934.58 from the Stormwater Bond Fund, Fund 6204; and a transfer and expenditure up to $300,000.00 from the Water General Obligations Bond Fund, Fund 6006. An amendment to the 2018 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to modify and increase an existing construction contract with the Complete General Construction Company for the 2017 General Construction Contract for the Division of Sewerage and Drainage, Stormwater; to authorize the transfer within and the expenditure of up to $2,504,934.58 from the Storm Bond Fund; to authorize the transfer within and the expenditure of up to $300,000.00 from the Water G.O. Bond Fund; to amend the 2018 Capital Improvements Budget; and to declare an emergency. ($2,804,934.58)
Body
WHEREAS, the original contract with Complete General Construction Company, PO115162, was authorized by Ordinance 0458-2018, passed by City Council on March 12, 2018; executed by the Director of Public Utilities on May 7, 2018, approved the City Attorney on May 7, 2018, and certified by the City Auditor’s office May 7, 2018; and
WHEREAS, it is necessary to modify the original contract in order to provide additional funding for this project because of scope changes; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $2,504,934.58 from the Stormwater Bond Fund, Fund 6204; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $300,000.00 from the Water G.O. Bond Fund, Fund 6006; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify an existing construction contract with the Complete General Construction Company for the 2017 General Construction Contract at the earliest practical date. Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an existing construction contract with the Complete General Construction Company, 1221 East Fifth Ave, Columbus, Ohio 43219, for the 2017 General Construction Contract in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,504,934.58 within the Stormwater Bond Fund 6204, and $300,000.00 within the Water G.O. Bonds Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3: That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:
FUND | Project No. | Project Name | Current Authority | Revised Authority | Change
6204 | P610050-100000 (carryover) | Fountain Square Stormwater System | $910,804 | $0 | (-$910,804)
6204 | P610739-100000 (carryover) | Petzinger Rd Stormwater Imps | $155,711 | $0 | (-$155,711)
6204 | P610758-100000 (carryover) | Eastside Neighborhood Storm Sewer | $622,375 | $0 | (-$622,375)
6204 | P610805-100000 (carryover) | Rathbone Ave Stormwater Imps | $537,001 | $0 | (-$537,001)
6204 | P610977-100000 (carryover) | Ashburton/Mayfair SSI | $279,046 | $0 | (-$279,046)
6204 | P610500-100001 (carryover) | 2017 General Construction Contract | $0 | $2,504,935 | (+$2,504,935)
6006 | P690291-100002 (carryover) | PAWP Lime Slaker & Soda Ash Feeder | $697,894 | $397,894 | (-$300,000)
6006 | P690236-100116 (carryover) | E. Franklinton WL Imp's - Ph. 2 | $0 | $300,000 | +$300,000
SECTION 4. That the Director is hereby authorized to expend up to $2,504,934.58 or as much thereof as may be needed from the Stormwater Bond Fund 6204, and $300,000.00 within the Water G.O. Bonds Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 5. That the said construction firm, the Complete General Construction, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.