Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA001240), for Advizex Technologies, which expires June 30, 2019 for software and hardware maintenance and support. The EMC hardware and software support services is needed for the City’s backup storage area network (SAN). The most recent contract was authorized through ordinance number 1445-2017 passed by City Council June 19, 2017 establishing PO072474. The coverage term period for this Purchase Order is 7/1/2018 through 6/30/2019 at a total cost of $225,586.58.
EMERGECNY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In the years 2016 and 2017, $230,939.76 and $354,914.91, respectively was legislated by the Department of Technology (DoT) for hardware and software maintenance and support services. The total cost (2018) associated with this legislation for hardware and software maintenance and support services is $225,586.58. The cost of this contract only includes the EMC hardware and software maintenance and support services portion. Funds totaling $225,586.58 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Advizex Technologies; C.C#/F.I.D#: 37-1504931; Expiration Date: 06/30/2021
DAX vendor Acct. #007452
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA) with Advizex Technologies, for hardware and software maintenance and support services; to authorize the expenditure of $225,586.58, from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($225,586.58)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA001240), for Advizex Technologies, which expires June 30, 2019 for EMC hardware and software maintenance and support with a term period of 7/1/2018 through 6/30/2019 at a cost of $225,586.58; and
WHEREAS, the ordinance will provide for hardware and software support services needed for the City’s backup storage area network (SAN), for the Department of Technology; and
WHEREAS, the most recent contract was authorized through ordinance number 1445-2017 passed by City Council June 19, 2017 establishing PO072474; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA001240), with Advizex Technologies, for hardware and software maintenance and support, to ensure reliable operation of the City’s critical data storage infrastructure, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA001240), with Advizex Technologies, which expires June 30, 2019 for EMC hardware and software maintenance and support services. The coverage term period for this Purchase Order is 7/1/2018 through 6/30/2019 at a total cost of $225,586.58.
SECTION 2. That the expenditure of $225,586.58 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachments: 1788-2018 EXP)
Div.: 47-02 | Fund: 5100| Sub-Fund: 5100001 | Obj. Class: 03 | Main Account: 63945 | Program Code: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 | Amount: $26,391.31 |
Div.: 47-02 | Fund: 5100| Sub-Fund: 5100001 | Obj. Class: 03 | Main Account: 63946 | Program Code: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 | Amount: $199,195.27 |
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.