Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services agreement with Brown and Caldwell for the DPU Franklin County Water/Sewer Assessment Project. Franklin County owns and operates water distribution and sewage collection systems that are connected to and served by the City of Columbus. These systems are located in approximately 30 areas across the region. In addition, the County owns and operates a wastewater treatment plant, Darbydale, and a water plant, Timberlake, that are not connected to Columbus’ systems.
The County has requested that the City consider taking over its water/sewer assets. In order to make an informed decision about how to proceed, it is necessary to understand the County system. The City of Columbus and Franklin County are therefore requiring a comprehensive evaluation of the County’s water and sewer utilities. In accordance with Ordinance 1037-2018, passed by Columbus City Council on May 7, 2018, and Resolution 0350-18 passed by the Franklin County Commissioners on May 8, 2018, the City of Columbus and Franklin County will share equally in the costs of this service agreement, with the City encumbering the total cost of the agreement ($999,614.60), and receiving reimbursement of up to $500,000.00 from Franklin County.
2. PROJECT TIMELINE: After issue of the notice to proceed (NTP) the first phase of this project should be completed in December 2018. The second phase or this project is planned to commence in December 2018 and conclude by September 2019.
3. PROCUREMENT INFORMATION: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received two (2) proposals on June 8, 2018 from the following companies:
Company Name: C.C. No. Exp. Date Vendor # City / State Status
Brown & Caldwell 94-1446346 8/15/2019 010815 Columbus, OH MAJ
Hazen & Sawyer 13-2904652 3/2/2020 000630 Columbus, OH MAJ
ms consultants 34-6546916 2/18/2020 006998 Columbus, OH MAJ
4. The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was Brown and Caldwell.
5. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
6. CONTRACT COMPLIANCE NO: 94-1446346 | MAJ | 8/15/2019 | Vendor #: 010815
7. ECONOMIC / ENVIRONMENTAL IMPACT: If the City agrees to take over the County assets, the information obtained from this assessment will allow the City to do so smoothly and with the appropriate level of planning. Such a takeover will benefit the County customers, as they should see lower bills.
8. FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of up to $499,807.30 from the Sanitary Sewer General Obligation Bond Fund 6109; the transfer within and expenditure of up to $499,807.30 from the Water General Obligation Bond Fund 6006, and amends the 2018 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional services agreement with Brown and Caldwell for the DPU Franklin County Water/Sewer Assessment Project; to authorize the transfer within and expenditure of up to $499,807.30 from the Sanitary Sewer General Obligation Bond Fund; to authorize the transfer within and expenditure of up to $499,807.30 from the Water General Obligation Bond Fund; to amend the 2018 Capital Improvement Budget. ($999,614.60)
Body
WHEREAS, Franklin County operates water distribution and sewage collection systems that are connected to and served by the city of Columbus; and
WHEREAS, it is necessary evaluate the existing Franklin County water and sewer infrastructure; and
WHEREAS, Franklin County will reimburse the City of Columbus, up to $500,000.00 for this evaluation per Columbus City Ordinance 1037-2018 and Franklin County Commissioners Resolution 350-18; and
WHEREAS, the City advertised for RFP’s for the subject services in accordance with the overall procurement provisions of City Code Chapter 329; and
WHEREAS, it is necessary to transfer within and expend up to $499,807.30 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to transfer within and expend up to $499,807.30 from the Water General Obligation Bond Fund 6006; and
WHEREAS, after review and evaluation it was determined that Brown and Caldwell met or exceeded the qualifications as stated in the RFP; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to provide sufficient authority; and
WHEREAS, it has become necessary in the usual daily operation of the Divisions of Sewerage and Drainage and Water, Department of Public Utilities to authorize the Director to enter into a professional services agreement with Brown and Caldwell for the DPU Franklin County Water/Sewer Assessment Project, for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a professional services agreement with Brown and Caldwell, 4700 Lakehurst Court, Suite 100, Columbus, Ohio 43016, for the DPU Franklin County Water/Sewer Assessment Project, in the amount of $999,614.60; in accordance with the terms and conditions of the contract on file with the Department of Public Utilities.
SECTION 2: That the Director is hereby authorized to transfer within and expend up to $499,807.30 from the Sanitary Sewer G.O. Bond Fund 6109 and $499,807.30 from the Water General Obligation Fund 6006 according to the attached accounting codes.
SECTION 3. That the 2018 Capital Improvement Budget is amended as follows:
From:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6109 | P650800-100000 | General CA/CI (carryover) | $3,408,171 | $2,908,171 | -$499,808
6006 | P690358-100000 | Automatic Meter Reading (carryover) | $1,000,000 | $500,000 | -$499,808
To:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6109 | 650595-100000 | Franklin County Water Sewer Assessment | $0 | $499,808| $499,808
6006 | 690590-100000 | Franklin County Water/Sewer Assessment | $0 | $499,808| $499,808
SECTION 4. That the said firm, Brown and Caldwell, shall perform the work to the satisfaction of the Director of Public Utilities.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.