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File #: 1812-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/20/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Department of Technology and on behalf of the Department of Public Safety to enter into a contract with Right Stuff Software Corporation for software maintenance and support services associated with the Division of Police's FMLA/Job Posting Precinct Manager software in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $15,000.00 from the Department of Technology, Information Services Operating Fund. ($15,000.00)
Attachments: 1. 1812-2018 EXP, 2. Sole Source Form Ord. No. 1812-2018 Right Stuff, 3. 1812-2018 - Quote - Right Stuff Software

Explanation

 

BACKGROUND

This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Division of Police, to enter into a contract with Right Stuff Software Corporation for maintenance and support of FMLA/Job Posting Precinct Manager software. Maintenance and support services will cost $15,000.00 for the coverage term period from September 1, 2018 through August 31, 2019.

 

The FMLA/Job Posting Precinct Manager system is used for the division’s job postings and FMLA tracking.  Ordinance 1098-2017 passed by City Council May 22, 2017 authorized the most recent renewal for maintenance and support through PO024065.

 

The FMLA/Job Posting Precinct Manager software is a proprietary system from Right Stuff Software Corporation. As such, the City must purchase annual support and maintenance from Right Stuff Software Corporation.  This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.

 

Contract Compliance Number:

Right Stuff Software Corporation                      Vendor ID# 113660157                      Expiration Date: 4/28/2019

(DAX Vendor Acct #000544)

 

FISCAL IMPACT:  In 2016 and 2017 DoT expended $12,000.00 and $15,000.00, respectively for software maintenance and support on the FMLA/Job Posting Precinct Manager. This year for 2018, the cost for software maintenance and support services will be $15,000.00.  Funds are identified and available within the Department of Technology, Information Services Operating Fund.

 

Title

 

To authorize the Director of the Department of Technology and on behalf of the Department of Public Safety to enter into a contract with Right Stuff Software Corporation for software maintenance and support services associated with the Division of Police's FMLA/Job Posting Precinct Manager software in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $15,000.00 from the Department of Technology, Information Services Operating Fund. ($15,000.00)

 

Body

 

WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a software maintenance and support services agreement for maintenance and support of the FMLA/Job Posting Precinct Manager system with Right Stuff Software Corporation at a cost of $15,000.00 for the coverage term period from September 1, 2018 through August 31, 2019; and  

 

WHEREAS, the FMLA/Job Posting Precinct Manager software is a proprietary system from Right Stuff Software Corporation, therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director, on behalf of the Director of Public Safety, Columbus Police Division, to enter into an annual software maintenance and support agreement with Right Stuff Software Corporation for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

 

SECTION 1. That the Director of the Department of Technology, on behalf of the Director of Public Safety, be and is hereby authorized and directed to enter into a contract with Right Stuff Software Corporation for software maintenance and support services on the FMLA/Job Posting Precinct Manager software for the Division of Police with a coverage term period from September 1, 2018 through August 31, 2019 at a cost of $15,000.00.

 

SECTION 2.  That the expenditure of $15,000.00, or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1812-2018 EXP):

 

Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946 |Fund: 5100 |Sub-fund: 510001 |Program: CW001 |Section 3: 470104 |Section 4: IS01 |Section 5: IT1215 {Police Div.}|Amount: $15,000.00|

 

SECTION 3.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That this contract is being entered into in accordance with the sole source provisions of the City of Columbus Code, Chapter 329.

SECTION 6.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.