Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project and to provide payment for construction, construction administration and inspection services.
This contract includes roadway reconstruction, concrete and brick sidewalks, waterline, signals, lighting, landscaping, duct bank, storm sewer, pervious pavers, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 31, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 12, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction $11,077,171.83 Columbus, OH Majority
Shelly & Sands, Inc. $11,349,463.40 Columbus, OH Majority
George J. Igel & Co., Inc. $11,428,875.10 Columbus, OH Majority
Trucco Construction Co., Inc. $11,750,923.87 Delaware, OH Majority
Award is to be made to Complete General Construction as the lowest responsive and responsible and best bidder for their bid of $11,077,171.83. The amount of construction administration and inspection services will be $1,107,717.19. The total legislated amount is $12,184,889.02.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction is CC006056 and expires 8/31/2019.
3. PRE-QUALIFICATION STATUS
Complete General Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $9,859,732.40 are available within the Streets and Highways Bond Fund, Fund 7704. It is necessary to transfer appropriation from Department/Division 4401 to 5912. Funds in the amount of $2,325,156.62 are available with the Water G.O. Voted Bonds Fund, Fund 6006. It is necessary to transfer funds within the Water G.O. Voted Bonds Fund, Fund 6006, to align spending in the proper project. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to authorize the transfer of funds within the Water G.O. Voted Bonds Fund; to authorize the transfer of appropriation from the Department of Development to the Department of Public Service; to authorize the Director of Public Service to enter into contract with Complete General Construction for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project; to authorize the expenditure of up to $9,859,732.40 from the Streets and Highways Bond Fund and $2,325,156.62 from the Water G.O. Bonds Fund for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. Project; and to declare an emergency. ($12,184,889.02)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, the work for this project consists of roadway reconstruction, concrete and brick sidewalks, waterline, signals, lighting, landscaping, duct bank, storm sewer, pervious pavers, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction will be awarded the contract for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 6006, the Water G.O. Voted Bonds Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6006 / P690518-100000 / PCM Svcs. (Voted Carryover) / $2,174,807.00 / ($1,974,807.00) / $200,000
6006 / P690358-100000 / Automatic Meter Reading (Voted Carryover) / $500,000.00 / ($350,350.00) / $149,650.00
6006 / P690236-100085 / Livingston Ave. WL (Voted Carryover) / $0.00 / $2,325,157.00 / $2,325,157.00
SECTION 2. That the transfer of $2,325,156.62, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water G.O. Voted Bonds Fund), from Dept-Div 6009 (Water), from Projects P690518-100000 (PCM Svcs) and P690358-100000 to Project P690236-100085 (Livingston Ave. WL), object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of appropriation in the amount of $175,037.61 is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 4401 (Development Administration) to Dept-Div 5912 (Design and Construction) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction, 1221 East 5th Avenue, Columbus, Ohio 43219, for the Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr. project in the amount of up to $11,077,171.83 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $1,107,717.19.
SECTION 5. That the expenditure of $9,859,732.40, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100166 (Roadway Improvements - Livingston Ave. Phase C - 5th St. to Kennedy Dr.) and Project P440005-100000 (UIRF Infrastructure Recovery Fund 59-12), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,325,156.62, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water), Project P690236-100085 (Livingston Ave. WL), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.