Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Dynotec, Inc. in the amount of up to $146,766.12 for the Roadway Improvements - Sinclair Road Sidewalks project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the design for the installation of a new sidewalk along both sides of Sinclair Road from Morse Road to Strimple Avenue.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Sinclair Road Sidewalks contract. The project was formally advertised on the Vendor Services web site from January 25, 2018, to February 15, 2018. The
City received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 26, 2018.
The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Dynotec, Inc. Columbus, Ohio MBE
Fishbeck, Thompson, Carr & Huber Columbus, Ohio MAJ
Star Consultants Inc. Columbus, Ohio MBE
Mannik & Smith Group, Inc. Columbus, Ohio MAJ
Osborn Engineering Columbus, Ohio MAJ
Dynotec, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Sinclair Road Sidewalks contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
2. CONTRACT COMPLIANCE
Dynotec, Inc.’s contract compliance number is CC005053 and expires 4/30/2020.
3. FISCAL IMPACT
Funds in the amount of $146,766.12 are available for this project within the Morse Road TIF Fund, Fund 7414. It is necessary to transfer cash within Fund 7414, from the Morse Road TIF Fund to the Roadway Improvements - Sinclair Road Sidewalks Capital Fund project, to align spending in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules.
Title
To appropriate funds within the Morse Road TIF Fund; to authorize the transfer of cash within Fund 7414, the Morse Road TIF Fund, to the Roadway Improvements - Sinclair Road Sidewalks TIF Capital Fund project; to authorize the Director of Public Service to enter into a professional services contract with Dynotec, Inc. for the Roadway Improvements - Sinclair Road Sidewalks project; to authorize the expenditure of up to $146,766.12 from the Roadway Improvements - Sinclair Road Sidewalks Capital Fund to pay for this contract; and to declare an emergency. ($146,766.12)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the design for the installation of a new sidewalk along both sides of Sinclair Road from Morse Road to Strimple Avenue; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Sinclair Road Sidewalks project; and
WHEREAS, Dynotec, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Dynotec, Inc. for the provision of professional engineering consulting services described above in the amount of up to $146,766.12; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Sinclair Road Sidewalks project for design services; and
WHEREAS, it is necessary for Council to authorize a transfer of cash within Fund 7414, from the Morse Road TIF Fund to the Roadway Improvements - Sinclair Road Sidewalks project , to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Dynotec, Inc. in order to provide funding for the Roadway Improvements - Sinclair Road Sidewalks project so that projects deadlines may be achieved, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $146,766.12 is appropriated in Fund 7414, (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of cash within Fund 7414 in the amount of $146,766.12, or so much thereof as may be needed, is hereby authorized between P414001-100000 (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), to Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Dynotec, Inc. at 2931 East Dublin Granville Road, Suite 200, Columbus, Ohio 43231, for the Roadway Improvements - Sinclair Road Sidewalks project in an amount up to $146,766.12.
SECTION 4. That the expenditure of $146,766.12, or so much thereof as may be needed, is hereby authorized in Fund Fund 7414, (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.