Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Burgess & Niple, Inc. to add additional funds for design of the Traffic Signal Installation - Downtown Signals project.
Ordinance 2358-2013 authorized the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc. for the Traffic Signal Installation - Downtown Signals project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $19,690.70.
This is a planned modification that is necessary to add additional funding to the project and also add to the scope. This is based on OPWC required meetings for applications for outside funding and scope modifications to address changes to the designs that that are required by outside agencies and that will reduce the oveall cost of the project. It was deemed to be more cost efficient to modify the existing contract than to advertise this part of the work.
The original contract amount: $500,000.00 (EL015004, Ord. 2358-2013)
The total of Modification No. 1: $19,690.70 (This Ordinance)
The contract amount including all modifications: $519,690.70
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Burgess & Niple, Inc. is CC004425 and expires 02/06/20.
3. FISCAL IMPACT
Funding in the amount of $19,690.70 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2018 Capital Improvements Budget is necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Burgess & Niple, Inc. in connection with the Traffic Signal Installation - Downtown Signals project; to authorize the expenditure of up to $19,690.70 from the Streets and Highways Bond Fund for the Traffic Signal Installation - Downtown Signals project; and to declare an emergency. ($19,690.70)
Body
WHEREAS, contract no. EL015004 with Burgess & Niple, Inc., in the amount of $500,000.00, was authorized by ordinance no. 2358-2013; and
WHEREAS, it has become necessary to modify the contract in an amount up to $19,690.70 and provide additional funds for the Traffic Signal Installation - Downtown Signals project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, it is necessary to appropriate and expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Burgess & Niple, Inc., to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540007-100003 / Traffic Signal Installation - Commodities (Voted Carryover) / $23,797.00 / ($19,691.00) / $4,106.00
7704 / P540007-100030 / Traffic Signal Installation - Downtown Signals (Voted Carryover) / $0.00 / $19,691.00 / $19,691.00
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Burgess & Niple, Inc., 5085 Reed Rd, Columbus, Ohio 43220, for the Traffic Signal Installation - Downtown Signals project in the amount of $19,690.70, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $19,690.70, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100030 (Traffic Signal Installation - Downtown Signals), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.