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File #: 1874-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/25/2018 In control: Technology Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of the Department of Technology to enter into an agreement and to establish a purchase order with Mythics, Inc., utilizing a State Term Schedule Contract for Oracle software licensing, maintenance and support services and training; to authorize the expenditure of $70,602.57 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($70,602.57)
Attachments: 1. Mythics Inc Oracle 2018 Quote CC1488945FY19-1, 2. 1874-2018 EXP, 3. STS-033 schedule number 534570, 4. Mythics Inc STS Page
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into an agreement and to establish a purchase order with Mythics, Inc., utilizing State Term Schedule Contract - STS-033, #534570, with an expiration date of June 30, 2019 for Oracle software licensing, maintenance and support services and training. The original contract agreement was authorized by the authority of Ord. No. 1019-2017 (RFQ005505), passed on July 10, 2017 through purchase order PO073339. The original equipment manager (OEM) provided documentation that inadvertently omitted a portion of the Oracle software/hardware support renewal. This ordinance will renew the portion that was previously omitted. The total amount of funding being requested via this ordinance is $70,602.57. This includes annual software licensing, maintenance and support services at a cost of $59,410.57 and Oracle training services in the amount of $11,192.00. The coverage term period for the annual Oracle software licensing, maintenance and support services is from August 31, 2017 through May 31, 2019, and the coverage term period for the Oracle training services is one (1) year from the date of a purchase order certified/confirmed by the City Auditor's Office. This ordinance will co-term future renewals. The use of State Term Contracts was previously authorized by the City of Columbus by Ordinance No. 582-87.

Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series, Income Tax, WAM and GIS. The software is server based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The contract agreement for Oracle software licensing, maintenance and support services was most recently renewed/authorized by the authority of Ord. No. 1159-2018, passed on May 21, 2018 through purchase order PO123292.

FISCAL IMPACT:
During fiscal...

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