Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction for the renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center, 1111 East Broad Street. This legislation authorizes the renovation of the second floor, east and south wings of the Jerry Hammond Center for the Civil Service Commission. The Civil Service Commission will relocate from the existing location at 750 Piedmont. The renovation will provide new interview and testing rooms needed to conduct promotional interviews and testing for uniform personnel in the Divisions of Fire and Police.
Formal bids were solicited and the City received five bids on June 19, 2018 as follows (0 FBE, 0 MBE):
2K General Company $1,131,000.00
Gutknecht Construction Company $1,142,000.00
R.W. Setterlin Building Company $1,165,188.00
Elford, Inc. $1,165,862.00
Palmetto Construction Company $1,257.177.00
The Office of Construction Management recommends the award be made to Gutknecht Construction Company as the lowest responsive, responsible and best bidder for matching the low bid of $1,131,000.00. Columbus City Code, Section 329.212 provides for local preference for construction contracts in the event that a local bidder is not the lowest bidder. However, in order to be awarded the contract a local bidder's original bid must be within 1 (one) percent of the low bid and the local bidder must agree to match the low bid amount. In this case the lowest bidder, 2K General, is not a local bidder (as defined by City Code) and the second low bidder, Gutknecht Construction Company is a local bidder (as defined by City Code) with a bid that falls within 1 percent of the low bid. Additionally, Gutknecht Construction Company was given the opportunity to match the non-local bid pricing and has opted to do so.
Emergency action is requested to complete said renovations before the start of the 2018/2019 Civil Service Commission testing schedule.
Gutknecht Construction Company Contract Compliance No. 31-0935568, expiration date July 25, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $1,131,000.00 from the Construction Management Capital Improvement Fund for the renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center, 1111 East Broad Street. The funds were budgeted within the Construction Management Capital Improvement Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center; to authorize the expenditure of $1,131,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,131,000.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, is authorized to enter into a contract for renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, formal bids were solicited and the City received five bids on June 19, 2018; and
WHEREAS, the Office of Construction Management recommends the award be made to Gutknecht Construction Company pursuant to the local preference provisions of Columbus City Code, Section 329.212; and
WHEREAS, it is necessary to authorize the expenditure of $1,131,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Gutknecht Construction Company for renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center, 1111 East Broad Street, thereby, preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name: City Hall Renovations - Various | Project ID Number: P570031 - 100001 | Current Authority: $3,294,103 | Revised Authority: $2,163,103 | Difference: ($1,131,000)
Project Name: 1111 East Broad St. Renovation for Civil Service | Project ID Number: P570078 - 1000002 | Current Authority: $0 | Revised Authority: $1,131,000 | Difference: $1,131,000
SECTION 2. That the transfer of $1,131,000.00, or so much thereof as may be needed is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for the renovation of interior offices for the Civil Service Commission at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 4. That the expenditure of $1,131,000.00, or so much thereof that may be necessary in regard to the action authorized SECTION 3, is hereby authorized in the Construction Management Capital Improvement Fund, Fund 7733 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.