Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor and Equipment Company for the purchase of a compact excavator with attachments and trailer. This equipment will be used by the Division of Infrastructure Management to clear debris from the public right of way and help with upcoming sidewalk maintenance projects.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009208). Three bids were received and reviewed. The Division of Infrastructure Management recommends an award be made to Murphy Tractor and Equipment Company in the amount of $103,200.00 as the lowest, responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Murphy Tractor and Equipment Company.
2. CONTRACT COMPLIANCE:
Murphy Tractor and Equipment Company, contract compliance number is CC008922 and expires 11/1/19.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available with the Street Construction Maintenance and Repair Fund (2265).
4. EMERGENCY DESIGNATION:
The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to expedite this purchase to place the equipment in service as soon as possible during the growing season.
Title
To authorize the Director of Finance and Management to establish a contract with Murphy Tractor and Equipment Company for the purchase of a compact excavator with attachments and trailer for the Division of Infrastructure Management; to authorize the expenditure of $103,200.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($103,200.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 21, 2018 for the purchase of a compact excavator; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the lowest, responsive, responsible and best bidder, Murphy Tractor and Equipment Company; and
WHEREAS, the excavator will be used to clear debris in the public right of way and help with upcoming sidewalk maintenance projects; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Murphy Tractor and Equipment Company, for the compact excavator in the amount of up to $103,200.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Murphy Tractor and Equipment Company in order to provide funding for the excavator and have it into service during the growing season thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Murphy Tractor and Equipment Company for the purchase of a compact excavator with attachment and trailer for the Division of Infrastructure Management in accordance with RFQ009208 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $103,200.00 or as much thereof as may be needed is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.