Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Gutknecht Construction Co. for the 910 Dublin Road Shower Room Renovations Project, in an amount up to $403,200.00, for Division of Water Capital Improvements Project No. 690573-100000, Contract No. 2200.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
This project consists of renovations to the Water Distribution Maintenance field staff men’s and women’s restroom / shower rooms. Renovations will bring these spaces up to ADA compliance. This will include relocating some masonry walls and provide footings for the walls, replacing old and installing new water closets, urinals and shower partitions, installing new floor and wall tile, ceiling fixtures and exhaust fans.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The fixtures in these rooms were originally installed in 1982 and are outdated and at the end of their useful life. Renovating the shower and toilet rooms will allow installation of ADA compliant and energy efficient upgrades. These showers and toilets are utilized by the Water Distribution Maintenance staff; their work is integral to proper operation of the City’s water distribution system. A fully functioning water distribution system is an economic driver for the community. This facility is utilized by City staff only and no public input was sought in the development of the design.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 13, 2018 from:
1. Gutknecht Construction Co. $403,200.00
2. Rezod LLC $330,000.00
3. Bomar Construction Co. $389,002.80
The two lowest bids from Rezod LLC and Bomar Construction Co. were deemed non-responsive for listing licensed subcontractors not prequalified by the Office of Construction Prequalification.
3.1 PRE-QUALIFICATION STATUS: Gutknecht Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Gutknecht Constructions’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $403,200.00. Their Contract Compliance Number is 31-0935568 (expires 7/25/19 Majority) and their DAX Vendor Account No. is 4482. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gutknecht Construction Co.
4.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Gutknecht Construction Co. for the 910 Dublin Road Shower Room Renovations Project, in an amount up to $403,200.00; to provide for payment of prevailing wage services to the Department of Public Service in an amount up to $2,000.00; to authorize a transfer and expenditure up to $405,200.00 within the Water General Obligation Bonds Fund for the Division of Water; and to authorize an amendment of the 2018 Capital Improvements Budget. ($405,200.00)
Body
WHEREAS, three bids for the 910 Dublin Road Shower Room Renovations Project were received and publicly opened in the offices of the Director of Public Utilities on June 13, 2018; and
WHEREAS, the two lowest bidders were deemed non-responsive for listing licensed subcontractors that were not prequalified by the Office of Construction Prequalification; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Gutknecht Construction Co. in the amount of $403,200.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 910 Dublin Road Shower Room Renovations Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds in an amount up to $2,000.00 to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the 910 Dublin Road Shower Room Renovations Project with Gutknecht Construction Co., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a construction contract for the 910 Dublin Road Shower Room Renovations Project with Gutknecht Construction Co. (FID# 31-0935568), 2280 Citygate Dr., Columbus, OH 43219; in an amount up to $403,200.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $405,200.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690513-100000 (carryover) | PAWP HVAC Imp's | $350,000 | $0 | -$350,000
P690527-100000 (carryover) | Fire Hydrant Repairs | $0 | $116,129 | +$116,129 (establish authority to match cash)
P690527-100000 (carryover) | Fire Hydrant Repairs | $116,129 | $60,929 | -$55,200
P690573-100000 (carryover) | 910 Dublin Rd. Shower Room Renovations | $60,000 | $465,200 | +$405,200
SECTION 5. That the expenditure of $403,200.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.