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File #: 1941-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/29/2018 In control: Finance Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Meyer Spreader Parts with Excenture Business Solutions; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Meyer Spreader Parts with Excenture Business Solutions. The Division of Fleet Management is the primary user for Meyer Spreader Parts. Meyer Spreader Parts are used to repair salt spreading equipment used during inclement weather. The term of the proposed option contract would be approximately two (2) years, expiring October 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 14, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009285). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Excenture Business Solutions, CC# 011470 expires October 30, 2020, Catalog 1: Items 1-5, $1.00

Total Estimated Annual Expenditure: $10,000 with the Division of Fleet Management as the primary user.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Meyer Spreader Parts with Excenture Business Solutions; and to authorize the expenditure of $1.00 from General Budget Reservation...

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