Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to establish the third ( 3rd ) and final year of a contract renewal with Quick Caption for closed caption services for the term period of September 1, 2018 to August 31, 2019 at a cost of $40,950.00. The Department of Technology procured this service in 2016 through formal bid RFQ002219. The initial term of this agreement was one (1) year, with the option for two (2) additional one (1) year terms. Year one renewal, the most recent contract was authorized through ordinance no. 1530-2017, passed July 10, 2017, PO073279.
The Department of Technology requires these services to ensure reliable operations for the City’s CTV Media center. This agreement will provide cost-effective services for closed caption Media Services for CTV.
EMERGENCY:
Emergency action is requested to expedite authorization of the funds needed to cover the cost and continue services from the supplier at the price proposed.
FISCAL IMPACT:
In 2016 and 2017, the Department of Technology legislated $17,850.00 and $61,000 respectively with Quick Caption services for the City’s CTV Media Center. The total cost (2018) associated with this legislation is $40,950.00. Funds totaling $40,950.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Quick Caption CC#: 57-1183861 Expiration Date: 06/09/2019
(DAX Acct#: 009431)
Title
To authorize the Director of the Department of Technology to renew a contract with Quick Caption for the purchase of closed caption services for the City; to authorize the expenditure of $40,950.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($40,950.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew a contract with Quick Caption for the purchase of Closed Caption Services for the City's CTV center in the amount of $40,950.00 for the term period from September 1, 2018 through August 31, 2019; and
WHEREAS, the initial term for this agreement (formal bid RFQ002219) was for one year with an option to renew annually for two additional one year terms, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, the most recent contract (year 2) was authorized through ordinance no. 1530-2017, passed July 10, 2017, PO073279; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director to renew a contract with Quick Caption for Closed Caption Services for the City's CTV center in order to avoid interruption in daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Quick Caption for the purchase of Closed Caption Services for the City's CTV center in the amount of $40,950.00 with a coverage term period from September 1, 2018 through August 31, 2019.
SECTION 2: That the expenditure of $40,950.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund as follows (see attachment 1837-2018 EXP):
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63050 | Fund: 5100 | Sub-fund: 510001 | Program: IT008 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $40,950.00 | {Professional Services}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.