Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Old Hamilton Road Improvements project and to provide payment for construction, construction administration and inspection services.
This contract includes roadway improvements to Old Hamilton (currently Hamilton Road) from Roundabout Boulevard to Dublin-Granville Road and Dublin-Granville Road from approximately 600' west of Old Hamilton to Old Hamilton. Old Hamilton will be widened and resurfaced and Dublin-Granville Road will be reconstructed. Additional improvements include sidewalk, shared use path, intersection upgrades, streetscape improvements, new storm sewer, stormwater basin, street lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 13, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 19, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $2,002,241.39 Columbus, OH Majority
Shelly and Sands, Inc. $2,212,416.58 Columbus, OH Majority
Complete General Construction $2,504,343.93 Columbus, OH Majority
Decker Construction Company $2,586,082.59 Columbus, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,002,241.39. The amount of construction administration and inspection services will be $200,224.14. The total legislated amount is $2,202,465.53.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/9/2019.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,202,465.53 are available within the Rocky Fork TIF Fund, Fund 4421. It is necessary to appropriate and transfer funds from Fund 4421, the Rocky Fork TIF Fund to Fund 7421 Rocky Fork TIF Capital Fund, project P441764-100000 (Old Hamilton Road Improvements) to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Rocky Fork TIF Fund; to authorize the transfer of cash and appropriation from the Rocky Fork TIF Fund to Fund 7421 Rocky Fork TIF Capital Fund, Old Hamilton Road Improvements project; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Old Hamilton Road Improvements project; to authorize the expenditure of up to $2,202,465.53 for the Old Hamilton Road Improvements project; and to declare an emergency. ($2,202,465.53)
Body
WHEREAS, the Department of Public Service is engaged in the Old Hamilton Road Improvements project; and
WHEREAS, the work for this project consists of roadway improvements to Old Hamilton (currently Hamilton Road) from Roundabout Boulevard to Dublin-Granville Road and Dublin-Granville Road from approximately 600' west of Old Hamilton to Old Hamilton. Old Hamilton will be widened and resurfaced and Dublin-Granville Road will be reconstructed. Additional improvements include sidewalk, shared use path, intersection upgrades, streetscape improvements, new storm sewer, stormwater basin, street lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Old Hamilton Road Improvements project; and
WHEREAS, the Department of Public Service requires funding to be available for the Old Hamilton Road Improvements project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation from Fund 4421, the Rocky Fork TIF Fund to Fund 7421 Rocky Fork TIF Capital Fund, the Old Hamilton Road Improvements project, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $2,202,465.53 is appropriated in Fund 4421 (Rocky Fork TIF Fund), Dept-Div 4401 (Development Administration), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of cash and appropriation from Fund 4421 in the amount of $2,202,465.53, or so much thereof as may be needed, is hereby authorized from Dept-Div 4401 (Development Administration), to Fund 7421, object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204, for the Old Hamilton Road Improvements project in the amount of up to $2,002,241.39 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $200,224.14.
SECTION 4. That the expenditure of $2,202,465.53, or so much thereof as may be needed, is hereby authorized in Fund 7421, Dept-Div 4401 (Development Administration), Project P441764-100000 (Old Hamilton Road Improvements), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.