Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Michael Baker International in the amount of up to $235,000.00 for the Bikeway Development - Norton Road Shared Use Path project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the final design of a new shared use path along the west side of Norton Road from the Camp Chase Trail to Hall Road. The path addition will complete a missing link in the bikeway network between the Norton Road bike lanes, which terminate at Hall Road, and the Trail and also serve as a new north-south pedestrian facility where one does not currently exist. In addition to providing connection to the Trail, the shared use path will serve Freedom Park.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bikeway Development - Norton Road Shared Use Path contract. The project was formally advertised on the Vendor Services web site from March 21, 2018, to April 24, 2018. The City received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 2, 2018. The responding firms were:
Company Name City/State Status
CHA Consulting Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
IBI Group (M E Companies) Westerville, OH MAJ
Johnson, Mirmiran & Thompson, Inc. Columbus, OH MAJ
Korda/Nemeth Columbus, OH MAJ
Michael Baker International Columbus, OH MAJ
Mannik & Smith Columbus, OH MAJ
Patrick Engineering Columbus, OH MAJ
Michael Baker International received the highest score by the evaluation committee and will be awarded the Bikeway Development - Norton Road Shared Use Path contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker International, Inc.
2. CONTRACT COMPLIANCE
Michael Baker International, Inc.’s contract compliance number is CC001926 and expires 12/7/2019.
3. FISCAL IMPACT
Funds in the amount of $235,000.00 are available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Michael Baker International, Inc. for the Bikeway Development - Norton Road Shared Use Path project; to authorize the expenditure of up to $235,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($235,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for final design of a new shared use path along the west side of Norton Road from the Camp Chase Trail to Hall Road; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bikeway Development - Norton Road Shared Use Path project; and
WHEREAS, Michael Baker International submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Michael Baker International, Inc. for the provision of professional engineering consulting services described above in the amount of up to $235,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Michael Baker International, Inc. in order to provide funding for the Bikeway Development - Norton Road Shared Use Path so that upcoming that the project may be designed as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540002-100045 / Bikeway Development - Olentangy River Road Shared Use Path - Ackerman to North Broadway (Voted Carryover) / $105,084.00 / ($105,000.00) / $84.00
7704 / P540002-100095/ Bikeway Development - Norton Road Shared Use Path (Voted Carryover) / $130,000.00 / $105,000.00 / $235,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Michael Baker International at 250 West Street, Suite 420, Columbus, Ohio, 43215, for the Bikeway Development - Norton Road Shared Use Path project in an amount up to $235,000.00.
SECTION 3. That the expenditure of $235,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P540002-100095 (Bikeway Development - Norton Road Shared Use Path), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.