Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Roadway - Lifestyle - New Albany Road Oblongabout project and to provide payment for construction, construction administration and inspection services.
This project involves reconstructing new Albany Road West from Central College Road to Churchhill Downs Drive in association with the surrounding development. The curb-line will be relocated to accommodate lane configuration changes as well as a combination of diagonal and parallel parking. An oblong-shaped roundabout (oblongabout) will be installed between Central College Road and Churchhill Downs Drive, sidewalk will be installed on both sides, street trees and landscaping will be installed throughout the project limits. Storm water and street lighting system relocations/modifications will also be done.
The estimated Notice to Proceed date is August 6, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 14, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $2,651,391.60 Columbus, OH Majority
Shelly and Sands, Inc. $2,980,103.50 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $3,247,674.38 Gahanna, OH Majority
Complete General Construction $3,371,355.57 Columbus, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,651,391.60. The amount of construction administration and inspection services will be $265,139.16. The total legislated amount is $2,916,530.76.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/9/2019.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $811,840.18 are available within the New Albany West-Central College TIF, Fund 7447. Funds in the amount of $2,104,690.58 are available within the Street & Highway Improvement Non-Bond Fund, Fund 7766.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to transfer funds within the New Albany West-Central College TIF Fund; to appropriate funds within the New Albany West-Central College TIF Fund and the Street & Highway Non-Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Roadway - Lifestyle - New Albany Road Oblongabout project; to authorize the expenditure of up to $811,840.18 from the New Albany West-Central College TIF Fund and up to $2,104,690.58 from the Street & Highway Non-Bond Fund for the project; and to declare an emergency. ($2,916,530.76)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Lifestyle - New Albany Road Oblongabout project; and
WHEREAS, the work for this project involves reconstructing new Albany Road West from Central College Road to Churchhill Downs Drive in association with the surrounding development. The curb-line will be relocated to accommodate lane configuration changes as well as a combination of diagonal and parallel parking. An oblong-shaped roundabout (oblongabout) will be installed between Central College Road and Churchhill Downs Drive, sidewalk will be installed on both sides, street trees and landscaping will be installed throughout the project limits. Storm water and street lighting system relocations/modifications will also be done; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Lifestyle - New Albany Road Oblongabout project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within New Albany West-Central College TIF, Fund 7447, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P531007-100000 / Roadway - Lifestyle - New Albany Road Oblongabout (Street and Highway Improvement Carryover) / $0.00 / $2,104,691.00 / $2,104,691.00 (to match cash)
SECTION 2. That the transfer of $811,840.18, or so much thereof as may be needed, is hereby authorized within Fund 7447 (New Albany West-Central College TIF Fund), from Dept-Div 4401 (Development Administration), Project P447001-100000 (New Albany West-Central College TIF), Object Class 06 (Capital Outlay) to Dept-Div 4401 (Development Administration), Project P531007-100000 (Roadway - Lifestyle-New Albany Road Oblongabout), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $811,840.18 is appropriated in Fund 7447 (New Albany West-Central College TIF Fund), Dept-Div 4401 (Development Administration), Project P447001-100000 (New Albany West-Central College TIF), in Object Class 06 (Capital Outlay); and the sum of $2,104,690.58 is appropriated in Fund 7766 (Street & Highway Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531007-100000 (Roadway - Lifestyle-New Albany Road Oblongabout), in Object Class 06 (Capital Outlay); both per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Roadway - Lifestyle - New Albany Road Oblongabout project in the amount of up to $2,651,391.60 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $265,139.16.
SECTION 5. That the expenditure of $811,840.18, or so much thereof as may be needed, is hereby authorized in Fund 7447 (the New Albany West-Central College TIF Fund), Dept-Div 4401 (Development Administration), Project P531007-100000 (Roadway - Lifestyle - New Albany Road Oblongabout), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,104,690.58, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street & Highway Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531007-100000 (Roadway - Lifestyle - New Albany Road Oblongabout), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.