Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Burgess & Niple in the amount of up to $300,000.00 for the Signal Installation - General Engineering Signals 2018 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to perform traffic signal facilities design and associated tasks.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signal Installation - General Engineering Signals 2018 contract. The project was formally advertised on the Vendor Services web site from May 17, 2018, to June 14, 2018. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 22, 2018. The responding firms were:
Company Name City/State Status
Burgess & Niple Columbus, Ohio Majority
EMH&T Columbus, Ohio Majority
E.P. Ferris Columbus, Ohio Majority
Burgess & Niple received the highest score by the evaluation committee and will be awarded the Signal Installation - General Engineering Signals 2018 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple.
2. CONTRACT COMPLIANCE
Burgess & Niple’s contract compliance number is CC004425 and expires 2/6/2020.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project and to align cash with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner so that upcoming signal projects may be governed by updated standards, policies, and practices as soon as possible.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Burgess & Niple for the Signal Installation - General Engineering Signals 2018 project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to perform traffic signal facilities design and associated tasks; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signal Installation - General Engineering Signals 2018 project; and
WHEREAS, Burgess & Niple submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Burgess & Niple for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Burgess & Niple in order to provide funding for the Signal Installation - General Engineering Signals 2018 contract so that upcoming signal projects may be governed by updated standards, policies, and practices as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540007 - 100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $57,290.00 / $45,648.00 / $102,938.00 (from cancellation, to match cash)
7704 / P540007 - 100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $102,938.00 / ($102,938.00) / $0.00
7704 / P540007 - 100003 / Traffic Signal Installation - Commodities (Voted Carryover) / $4,106.00 / ($4,106.00) / $0.00
7704 / P540007 - 100008 / Traffic Signal Installation - Rectangular Rapid Flashing Beacons (Voted Carryover) / $2,600.00 / ($2,600.00) / $0.00
7704 / P540007 - 100012 / Traffic Signal Installation - Columbus Traffic Signal System Phase E (Voted Carryover) / $10,000.00 / ($10,000.00) / $0.00
7704 / P530161 - 100000 / Roadway Improvements (Voted Carryover) / $1,785,982.00 / ($180,356.00) / $1,605,626.00
7704 / P545000-100000 / Signal Installation - GE Signals 2018 (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the transfer of $180,356.36, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signal Installation - GE Signals 2018), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $65,245.07, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signal Installation - GE Signals 2018), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $54,398.57, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signal Installation - GE Signals 2018), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Burgess & Niple at 5085 Reed Rd., Columbus, Ohio 43220, for the Signal Installation - General Engineering Signals 2018 project in an amount up to $300,000.00.
SECTION 6. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signal Installation - General Engineering Signals 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.