Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for the construction of improvements at Harrison Smith Park.
Background: Harrison Smith Park is a 20 acre neighborhood park that features a loop path, open shelter, playground, outdoor fitness station, and a beautiful wooded wetland. However, the park’s low lying topography renders several of these amenities seasonally unusable. This project will provide improvements to the park to address drainage issues and increase functionality. Improvements include a 5,000 SF bio-retention basin featuring native plants that will absorb and treat stormwater runoff, installation of a wetland observation platform, repair and replacement of asphalt paths, replacement of parking lot pavement, and new site furnishings.
Total cost for the project will not exceed $165,713.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on June 1, 2018 and received by the Recreation and Parks Department on June 19, 2018.
Company Status Amount
Builderscape, Inc. MAJ $150,713.00
After reviewing the proposals that were submitted, it was determine that Builderscape, Inc. was the lowest and most responsive bidder. Even though there was only one bidder on the project, the bid was consistent with anticipated costs based on internally produced project cost estimates.
Builderscape, Inc, and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Builderscape, Inc.
7500 Industrial Parkway
Chris Matthews, (614) 889-2533
Contract Compliance Number: 20-0537419
Contract Compliance Expiration Date: 06/08/2019
Emergency Justification: An emergency is being requested in order to allow the plantings to be installed in time for a proper establishment period prior to the risk of frost in the fall.
Benefits to the Public: This project will benefit the community by repairing and replacing several amenities that will allow the park to better serve the recreational needs of the community throughout the year. It will also beautify the park and provide ecological benefits by providing a naturalized planting area and access to the existing wooded wetland.
Community Input/Issues: This project was initiated by community members that were concerned with the existing condition of the park. A park master plan was developed based on comments received and was shared with the Northeast Area Commission in June of 2017. The Area Commission supported the master plan and also provided additional input. A final list of park improvements was shared with the Area Commission in June of 2018.
Area(s) Affected: Northeast Area (12)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving a minimum of five neighborhood parks per year and preserving a dedicated percentage of park area in a natural state to increase wildlife habitat and reduce maintenance costs.
Fiscal Impact: $165,713.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for the construction of improvements at Harrison Smith Park; to authorize the transfer of $165,713.00 between projects within the Recreation and Parks Bond Fund; to amend 2018 Capital Improvements Budget; to authorize the expenditure of $165,713.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($165,713.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the construction of improvements at Harrison Smith Park; and
WHEREAS, it is necessary to authorize the transfer of $165,713.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $165,713.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into contract with Builderscape, Inc. in order to allow the plantings to be installed in time for a proper establishment period prior to the risk of frost in the fall, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into contract with Builderscape, Inc. for the construction of improvements at Harrison Smith Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $165,713.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $839,738 / ($165,713) / $674,025
Fund 7702; P510027-100000; Harrison Smith Park Improvements (Voted Carryover) / $0 / $165,713 / $165,713
SECTION 7. For the purpose stated in Section 1, the expenditure of $165,713.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.