Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Playworld Midstates, LLC for the construction of a nature playground at Carriage Place Park.
Background: With support from the Meet Me at the Park Grant Program that was approved on the June 2018 Commission Agenda, this project will develop a replicable nature play model that will be the first of its kind for the City. The model will establish a space where children have walkable access to outdoor, natural play. Research shows that children are spending half the time outside as they did 20 years ago. This trend is described as “Nature Deficit Disorder.” Connection with nature has health benefits that include reduced stress levels, increased creative problem solving, and motivation to be more physically active. To help children realize these benefits, the project will create a setting that mimics varied play opportunities naturally found in forests and meadows. It will be safe and accessible in order to provide an experience that is inclusive of all visitors, and will adhere to effective natural play design principles and contain elements such as logs, boulders, and native plants.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
Bids were advertised through Vendor Services in accordance with City Code Section 329, on June 6, 2018 and received by the Recreation and Parks Department on June 20, 2018.
Company Status Amount
Playworld Midstates, LLC MAJ $74,000.00
Downing Construction Co. MAJ $120,246.50
After reviewing the proposals that were submitted, it was determined that Playworld Midstates, LLC was the lowest and most responsive bidder.
Playworld Midstates, LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Playworld Midstates, LLC
5828 Zarley Street, Suite B
New Albany, Ohio 43054
Rob Pettit, (614) 855-3790
CCN: 11-3732875
Contract Compliance Expiration Date: 06/06/2019
Emergency Justification: This legislation will need to be emergency in order to complete the work by the grant completion date of November 1, 2018.
Benefits to the Public: The construction of a nature playground at Carriage Place Park will benefit the public by providing an easily accessible play space that will utilize natural play elements such as logs, boulders, and native plants alongside traditional manufactured play elements such as swings and monkey bars. The playground will provide children with a safe and fun place for children to play while also encouraging them to engage and explore the natural environment.
Community Input/Issues: The concept for the nature playground has been shared with the Carriage Place Community Recreation Council which is supportive of the project. Additional community input will be sought as the design of the playground is finalized.
Area(s) Affected: Northwest (5)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving a minimum of five neighborhood parks per year and continuing to work with neighborhood groups on needed park improvements.
Fiscal Impact: Ordinance 1628-2018 authorized the acceptance and appropriation of a grant in the amount of $30,000.00 for this project. This ordinance will authorize grant match funds, in the amount of $50,000.00 making a total of $80,000.00 available for this project. $80,000.00 is budgeted and available in the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Playworld Midstates, LLC for the construction of a nature playground at Carriage Place Park; to authorize the transfer of $50,000.00 between projects within the Recreation and Parks Bond Fund; to amend 2018 Capital Improvements Budget; to authorize the expenditure of $80,000.00 from the Recreation and Parks Grant Fund and Voted Bond Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the National Recreation and Parks Association has awarded the city of Columbus a Meet Me at the Park Grant for the construction of a nature playground at Carriage Place Park in the amount of $30,000.00; and
WHEREAS, it is necessary to authorize the transfer of $50,000.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, the City will enter into agreement with Playworld Midstates, LLC for the construction of a nature playground at Carriage Place Park; and
WHEREAS, it is necessary to authorize the expenditure of $80,000.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into contract with Playworld Midstates, LLC in order to complete the work by the grant completion date of November 1, 2018, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into a contract with Playworld Midstates, LLC for the construction of a nature playground at Carriage Place Park.
SECTION 2. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $30,000.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $889,738 / ($50,000) / $839,738
Fund 7702; P510910-100000; NRPA - Carriage Place Nature Playground - Grant Match (Voted Carryover) / $0 / $50,000 / $50,000
SECTION 9. That, for the purpose stated in Section 1, the expenditure of $80,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.