Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (Renewal #1) an engineering agreement with Hatch Chester Engineers (Ohio), Inc. for the Southwesterly Composting Facility Odor Control Improvements project, CIP 650375-100002. This contract will provide professional engineering services for preliminary design, detailed design services during bidding and services during construction for the Southwesterly Composting Facility Odor Control Improvements. These services shall include, but are not limited to, inspections and evaluations of existing conditions, surveying, preparation of engineering or architectural drawings, preparation of documents/drawings for permit approval, preparation of specifications and bidding documents, preparation of record plan drawings and technical assistance in the preparation of documents.
This project will design new composting pads with accompanying bio-filters, while maintaining the composting process’ uninterrupted operation. Abandoned areas of the facility will be reconfigured to provide additional storage of composting bulking agents. Large areas of the pavement surface in the facility will be inspected and repaved as required with new concrete surfaces. Improvements will also be made to the employee locker rooms and showering facilities. The actual construction and commissioning of the improvements to the Compost Facility will generally be accomplished by others.
PROJECT RENEWAL INFORMATION: $2,250,500.00
1.1 Original Contract $ 864,820.00
Renewal #1 $2,250,500.00
Current Total $3,115,320.00
Future Renewal #2 $ 2,000,000.00
Future Proposed Total $ 5,115,320.00
1.2 Reasons additional goods/services could not be foreseen:
Contract renewal was planned.
1.3 Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure, it is not reasonable or cost effective to undertake a new procurement to acquire these services. The lengthy process for initiating a new procurement and for a new entity to gain understanding of the project would cause an unacceptable project delay and additional cost.
1.4 How cost of renewal was determined:
A cost proposal was provided by Hatch Chester Engineers and was reviewed by the Division of Sewerage and Drainage and was deemed acceptable.
2. PROJECT TIMELINE: This renewal ordinance is for the second year of a four (4) year contract.
3. CONTRACT COMPLIANCE No.: 20-2401674 | MBE | Exp. 5/14/2020 | Vendor # 001157
4. ECONOMIC IMPACT: The project provides updates and beneficial refurbishment of existing facilities that will extend the useful life of existing structures, eliminate expense for new facilities, increase work efficiency and provide a safe work environment for personnel. No community outreach or environmental factors are considered for this project beyond those already in place.
5. FISCAL IMPACT: This legislation authorizes the transfer within of $1,906,172.60 and an expenditure of up to $2,250,500.00 from the Sanitary Sewer General Obligation Bond Fund 6109 and an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew an engineering agreement with Hatch Chester Engineers, Inc. for the Southwesterly Composting Facility Odor Control Improvements project; to authorize the transfer within of $1,906,172.60 and an expenditure of up to $2,250,500.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2018 Capital Improvement Budget. ($2,250,500.00)
Body
WHEREAS, Contract No. PO046866 for $864,820.00 was authorized by Ord. No. 3053-2016, passed January 9, 2017; executed by the Director on February 10, 2017, signed by the City Attorney on February 10, 2017, and certified by the City Auditor on February 3 2017; and
WHEREAS, the Southwesterly Composting Facility staff have identified numerous problems associated with the age and condition of the facilities that will require large-scale replacement with improved materials, utilizing an improved design identified through professional engineering design services; and
WHEREAS, this work for the Division of Sewerage and Drainage is part of the City's continuing program to upgrade its treatment facilities, provide efficient, reliable, cost effective operations and enhance personnel safety; and
WHEREAS, it is necessary to authorize the transfer within of $1,906,172.60 and an expenditure of up to $2,250,500.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget for purposes of providing sufficient authority and funding; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to renew a professional engineering service agreement with Hatch Chester Engineers for the Southwesterly Composting Facility Odor Control Improvements project, CIP 650375-100002 for the preservation of the public health and safety. Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew (Renewal #1) a professional engineering service agreement with Hatch Chester Engineers (Ohio), Inc., 88 East Broad Street, Suite 1980, Columbus, OH 43215, for the Southwesterly Composting Facility Odor Control Improvements, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $1,906,172.60 is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650870-116155 | BP W. Franklinton - Green / Glenwood (carryover) | $1,000,000 | $0 | (-$1,000,000)
6109 | 650871-110171 | BP Downspout Redirection - Clintonville 1 Cooke/ Glenmont (carryover) | $2,331,190 | $1,425,017 | (-$906,173)
6109 | 650375-100002 | Southwesterly Composting Facility Odor Control (carryover) | $344,328 | $2,250,500 | (+$1,906,173)
SECTION 4. That the expenditure of up to $2,250,500.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That said company, Hatch Chester Engineers (Ohio), Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.