Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hewlett Packard (HP) Computers and Accessories with SoftChoice. The Department of Technology is the primary user for computer hardware. Computer hardware and accessories are used to assist many City employees with their everyday tasks. The term of the proposed option contract would be approximately two (2) years, expiring April, 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April, 26, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008611. Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Softchoice, CC# CC022312 expires January 16, 2020, All items and catalog, $1.00
Total Estimated Annual Expenditure: $500,000.00 Department of Technology, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance so that computer equipment purchases may be made as soon as practical.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to ente...
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