Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Gannett Fleming Engineers & Architects (Gannett Fleming) for the Roadway Improvements - Lazelle Road project. This is a planned modification and the fifth modification to the original contract.
The scope of work for the original contract and first modification focused on improving Lazelle Road from a point west of Flint Road to Sancus Boulevard and included improvements to the intersections of Lazelle Road at Flint Road and South Old State Road and replacement of the railroad underpass. This project is known as Lazelle Road - Phase B and is located the Far North Community Planning Area.
The Department of Public Service applied for and received MORPC Attributable Funds (federal funds) in early 2013 to improve areas adjacent to the portion of Lazelle Road described above. The portion of Lazelle Road west of Phase B, from N. High Street to a point west of Flint Road where Phase B began, is known as Phase A. Phase C is to the east, from Sancus to Worthington-Galena Rd. The City will receive over $27 million in federal funds for all phases of improvements to the Lazelle Road corridor from N. Nigh Street to Worthington-Galena Road.
The second modification expanded the scope of work to encompass phases A and C. Those improvements included pavement resurfacing and reconstruction, widening with the addition of lanes as needed, installation of sidewalk along the south side and a shared use path along the north side, installation of curb and gutter, and stormwater infrastructure improvements.
The third modification allowed for the continuation of previously authorized work and additions to the scope of services, including the preparation of plans for phases A and C of the Lazelle Road project, potentially enabling the future construction of all three phases to proceed as a single project.
The fourth modification allowed for continuation of phase B plan changes due to requirements to meet railroad criteria that were not known at the beginning of the project. Scope additions included stormwater drainage modifications based on the PE study due to updated drainage calculations, design of a temporary railroad bridge, and waterway determination package and permits. Deliverables included stage 3 plans, backcheck plans, final plans, cost estimates, waterway determination package, preconstruction notifications, and OEPS Notice of Intent.
This is a planned modification that was anticipated to occur prior to construction to add funds for additional consultant related services.
Original contract amount: $900,000.00 (Ord. 2120-2011, EL012427)
Modification 1 amount: $1,100,000.00 (Ord. 2274-2012, EL013728)
Modification 2 amount: $250,000.00 (Ord. 1766-2013, EL015098)
Modification 3 amount: $681,065.64 (Ord. 1637-2014, EL016072)
Modification 4 amount: $186,087.52 (Ord. 1731-2016, PO023183)
Modification 5 amount: $40,000.00 (this ordinance)
The contract amount, including all modifications: $3,157,153.16.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gannett Fleming Engineers & Architects.
2. CONTRACT COMPLIANCE
The contract compliance for Gannett Fleming is CC001829 and expires 1/16/20.
3. FISCAL IMPACT
Funds in the amount of $40,000.00 are available in Fund 7704, the Streets and Highways Bond Fund, within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the Department of Public Service to make funding for the design of this project available and allow the project schedule to proceed as scheduled.
Title
To authorize the Director of Public Service to enter into a contract modification with Gannett Fleming Engineers & Architects in connection with the Roadway Improvements - Lazelle Road project; to authorize the expenditure of up to $40,000.00 from the Streets and Highways Bond Fund for the modification; and to declare an emergency. ($40,000.00)
Body
WHEREAS, Ordinance 2120-2011 authorized the Director of Public Service to enter into contract with Gannett Fleming Engineers & Architects for the Roadway Improvement - Lazelle Road project in the amount of $900,000.00; and
WHEREAS, Ordinance 2274-2012 authorized the Director of Public Service to enter into a planned contract modification with Gannett Fleming Engineers & Architects for the Roadway Improvement - Lazelle Road project in the amount of $1,100,000.00; and
WHEREAS, Ordinance 1766-2013 authorized the Director of Public Service to enter into a planned contract modification with Gannett Fleming Engineers & Architects for the Roadway Improvement - Lazelle Road project in the amount of $250,000.00; and
WHEREAS, Ordinance 1637-2014 authorized the Director of Public Service to enter into a planned contract modification with Gannett Fleming Engineers & Architects for the Roadway Improvement - Lazelle Road project in the amount of $681,065.64; and
WHEREAS, Ordinance 1731-2016 authorized the Director of Public Service to enter into a planned contract modification with Gannett Fleming Engineers & Architects for the Roadway Improvement - Lazelle Road project in the amount of $186,087.52; and
WHEREAS, additional engineering and design services are needed for the Roadway Improvement - Lazelle Road project for the purpose of continuing design plans for the project; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL012427 to authorize additional funds for the professional services required for the engineering and design of this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services contract modification for the Roadway Improvement - Lazelle Road project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to provide additional funding for engineering design services to allow the schedule of this project to proceed as planned thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into professional services contract modification five with Gannett Fleming Engineers & Architects, 2500 Corporate Exchange Drive, Suite 230, Columbus, Ohio, 43231, for the Roadway Improvement - Lazelle Road project, in the amount of up to $40,000.00.
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100081 (Roadway Improvements - Lazelle Road Phase B), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.