Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corp. for the Valleyview Street Lighting Improvements Project in an amount up to $216,033.08, and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $2,000.00, for Division of Power Capital Improvements Project No. 670782-100000.
The Valleyview Street Lighting Improvements project will install (98) overhead LED cobrahead luminaires on both new and existing wood poles in the Valleyview Heights area of Columbus.
Community Planning Areas: 15 - Hilltop; includes Valleyview Drive, the Westmoor Drive area, as well as residential streets south of Valleyview Drive bordered by Hague Ave. on the east and Wilson Rd. on the west.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This work is being performed with the City of Columbus’s goal to light every street. The addition of street lighting within the Valleyview area could provide both a sense of security and additional visibility on the roadways. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. LED lighting technology will also provide energy and maintenance savings.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on June 27, 2018 from:
1. Danbert, Inc. $216,033.08
2. Jess Howard Electric Company $288,139.57 (after bid tab correction)
3. U.S. Utility Contractor $239,518.33 (after bid tab correction)
4. Complete General Construction $292,518.33
3.1 PRE-QUALIFICATION STATUS: Danbert Electrical Corp. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Danbert Electrical’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $216,033.08. Their Contract Compliance Number is 82-2707993 (expires 9/29/19, Majority) and their DAX Vendor Account No. is 23222. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Electrical Corp.
4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corp. for the Valleyview Street Lighting Improvements Project in an amount up to $216,033.08; to provide for payment of prevailing wage services to the Department of Public Service in an amount up to $2,000.00; to authorize a transfer and expenditure up to $218,033.08 within the Electricity General Obligation Bonds Fund for the Division of Power; and to authorize an amend to the 2018 Capital Improvements Budget. ($218,033.08)
Body
WHEREAS, four bids for the Valleyview Street Lighting Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on June 27, 2018; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert Electrical Corp. in the amount of $216,033.08; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Valleyview Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Valleyview Street Lighting Improvements Project, with Danbert Electrical Corp., for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract for the Valleyview Street Lighting Improvements Project with Danbert Electrical Corp. (FID# 82-2707993), 7991 Memorial Dr., Plain City, OH 43064; in an amount up to $216,033.08; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That the transfer of $170,480.01 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $47,553.07 in Fund 6303, CIP 670782-100000.)
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended within Fund 6303 - Electricity G.O. Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670608-100007 (carryover) | Dublin Ave. Substation Site Imp's | $27,046 | $182,596 | +$155,550 (establish authority to match cash)
P670608-100007 (carryover) | Dublin Ave. Substation Site Imp's | $182,596 | $12,116 | -$170,480
P670782-100000 (carryover) | Valleyview SL Imp’s | $47,554 | $218,034 | +$170,480
SECTION 5. That the expenditure of $216,033.08 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.