Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with ms consultants in the amount of up to $750,000.00 for the Roadway Improvements - Stormwater Regional Basins project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for stormwater management for future Capital Improvements Projects. This will include preliminary engineering and detailed design for stormwater regional basins. Tasks for this project will involve studies to explore and propose possible locations and evaluate existing basins for potential modifications.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Stormwater Regional Basins contract. The project was formally advertised on the Vendor Services web site from April 24, 2018, to May 22, 2018. The
City received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 4, 20189. The responding firms were:
Company Name City/State Status
ms consultants Columbus, OH MAJ
E. L. Robinson Columbus, OH MAJ
ms consultants received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Stormwater Regional Basins contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants.
2. CONTRACT COMPLIANCE
ms consultants contract compliance number is CC006998 and expires 02/18/2020.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that upcoming construction projects may be governed by updated standards, policies, and practices as soon as possible.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with ms consultants for the Roadway Improvements - Stormwater Regional Basins project; to authorize the expenditure of up to $750,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($750,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources for stormwater management for future Capital Improvements Projects; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Stormwater Regional Basins project; and
WHEREAS, ms consultants submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with ms consultants for the provision of professional engineering consulting services described above in the amount of up to $750,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with ms consultants, inc., in order to provide funding for the Roadway Improvements - Stormwater Regional Basins so that upcoming construction projects may be governed by updated standards, policies, and practices as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530161 - 100000 Roadway Improvements (Voted Carryover) / $1,605,626.00 / ($750,000.00) / $855,626.00
7704 / P530161-100195 / Roadway Improvements - Stormwater Regional Basins (Voted Carryover) / $0.00 / $750,000.00 / $750,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with ms consultants at 2221 Schrock Road, Columbus, Ohio 43229, for the Roadway Improvements - Stormwater Regional Basins project in an amount up to $750,000.00.
SECTION 3. That the expenditure of $750,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100195 (Roadway Improvements - Stormwater Regional Basins), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.