Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify the contract with OHM for additional design work associated with the Davis Center Renovation Project.
Background: OHM Advisors entered into contract with the Department of Recreation and Parks to prepare construction documents for the renovations to the Davis Center. Those plans include exterior modifications and improvements as well as interior. Plans will include replacing electrical, HVAC, windows, reconfigure rooms, new floors, painting, upgrading plumbing, ADA upgrades and replacing the terraces on the front and back of the building. This modification includes $50,000.00 needed for completion of the necessary construction documents. This modification is necessary as a result of evaluation that was completed to determine the scope of the proposed renovations and to coordinate the improvements with the Franklin Conservatory.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
Principal Parties:
OHM Advisors
580 North 4th Street, Suite 630
Columbus, OH 43215
Jim Houk, 614-474-1100
CCN: 38-1691323
January 2, 2020
Emergency Justification: An emergency is being requested so there will not be a stoppage in work which OHM is currently engaged. Approval will allow the Consultant to continue with their work and allow the Department to anticipate construction in 2019.
Benefits to the Public: By renovating the facility, it will enhance both the park and the facilities for the neighborhood as well as the regional community.
Area(s) Affected: Planning Area: 19
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by renovating and opening a building that has been closed for several years. This will allow the Department to expand existing and add new programing and meet the goal of updating one community park per year
Fiscal Impact: The expenditure of $258,500.00 was legislated for the Davis Center Renovations contract by Ordinance 0999-2016. This ordinance will provide funding that will modify the previously authorized amount by $50,000.00. $50,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $308,500.00.
Title
To authorize the Director of Recreation and Parks to modify the contract with OHM Advisors for additional design work associated with the Davis Center Renovation Project; to authorize the transfer of $50,000.00 between projects within the Recreation and Parks Bond Fund; to amend the 2018 Capital Improvements Budget; to authorize the expenditure of $50,000.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with OHM Advisors for additional design work associated with the Davis Center Renovation Project; and
WHEREAS, it is necessary to authorize the transfer of $50,000.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into contract with OHM Advisors in order for the Consultant to continue with the current project, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to modify the contract with OHM Advisors for additional design work associated with the Davis Center Renovation Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $324,025 / ($50,000) / $274,025
Fund 7702; P510124-100000; Davis Center Renovation (Voted Carryover) / $0 / $50,000 / $50,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.