Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into a contract Columbus Asphalt Paving for construction of the Alum Creek Trail---Shepard Connector project on the city’s near east side.
Background: The Shepard Connector to the Alum Creek Trail will build a 0.6 mile direct connection to the regional trail from Leonard Avenue to 5th Avenue/Nelson Road. The project would be built along an abandoned rail corridor owned by Recreation and Parks between Leonard Avenue and the Alum Creek Trail at Hayden Park.
In October of 2015, the 22 mile Alum Creek Trail was completed, and has become popular with families, fitness walkers, and cyclists. Although this regional trail passes directly by the Shepard and St. Mary’s neighborhoods in the central city, there are no hard connections yet. This project provides local residents with two direct connections to the trail and the expanding regional trail network.
Of the $815,081.00 needed for the CRPD portion of construction, there is a Clean Ohio Grant that provides $248,462.00 of the necessary funding.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on and received by the Recreation and Parks Department on June 20, 2018.
Company Status Amount
Columbus Asphalt Paving Inc. (MAJ) $864,787.95
After reviewing the proposals that were submitted, it was determine that Columbus Asphalt Paving, Inc. was the lowest and most responsive bidder. Despite Columbus Asphalt being the only bidder, unit prices were found to be consistent with costs associated with other similar projects.
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Columbus Asphalt Paving Inc.
1196 Technology Drive
Gahanna, OH 43230
David Powers, (614) 759-9800
Contract Compliance Number: 310857095
Contract Compliance Expiration Date:
Emergency Justification: An emergency is being requested so that Recreation and Parks Department can meet the deadline of the project grant funding as required by the State of Ohio.
Benefits to the Public: The Shepard community and near north east side of the city has been engaged in developing the grant application and project outcomes. Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents. This project addresses a consistent public request that direct neighborhood connections be built to provide safe, easy connectivity to cycling and walking opportunities.
Community Input/Issues: Several community stakeholder meetings were held. (Shepard Community Association, YWCA, Northeast Area Commission, Columbus Public Library, etc)
Area(s) Affected:
Shepard and St. Mary’s neighborhoods
Planning Area: 14
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe east/west connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: Ordinance 1581-2017 authorized the acceptance and appropriation of a grant, in the amount of $248,462.00, and a grant match, in the amount of $152,984.00, for this project. This ordinance will authorize additional grant match funds from the Recreation and Parks Voted Bond Fund, in the amount of $413,635.00. The additional matching funds will create a new total of $815,081.00 in Recreation and Parks funding for this project. $815,081.00 is budgeted and available in the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 to meet the financial obligations of Recreation and Parks funded portion of this contract.
In addition to the Recreation and Parks totals mentioned above, the Department of Public Service is contributing $222,662.95 towards this project. $222,662.95 is budgeted and available in the Streets and Highways Bond Fund 7704 to meet the financial obligations of the Department of Public Service portion of this contract.
Between both departments, there is a total of $1,037,743.95 available for this project.
Title
To authorize the Director of Recreation and Parks to enter into a contract with Columbus Asphalt Paving Inc. for construction of the Alum Creek Trail---Shepard Connector project on the city’s near east side; to authorize the transfer of $413,635.00 between projects within the Recreation and Parks Bond Fund; to authorize the transfer of $222,662.95 between projects within Fund 7704; to amend 2018 Capital Improvements Budget; to authorize the expenditure of $815,081.00 from the Recreation and Parks Grant Fund and Voted Bond Fund; and to declare an emergency. ($815,081.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into a contract with Columbus Asphalt Paving for construction of the Alum Creek Trail---Shepard Connector project on the city’s near east side; and
WHEREAS, it is necessary to authorize the transfer of $413,635.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize transfer of $222,662.95, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530282-100073 (Resurfacing - Preventative Surface Treatments - Slurry Seal), Object Class 06 (Capital Outlay) to Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530161-100085 (Roadway Improvements - Westbelt Park Concrete); and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $815,081.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into contract with Columbus Asphalt Paving Inc. in order to meet the deadline of the project grant funding as required by the State of Ohio, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into a contract with Columbus Asphalt Paving, Inc. for construction of the Alum Creek Trail---Shepard Connector project on the city’s near east side.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $413,635.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $222,662.95, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530282-100073 (Resurfacing - Preventative Surface Treatments - Slurry Seal), Object Class 06 (Capital Outlay) to Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530161-100085 (Roadway Improvements - Westbelt Park Concrete), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702:
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $962,277 / ($413,635) / $548,642
Fund 7702; P510904-100000; Greenways - Alum Creek Trail - Shepard Connector Grant Match (Voted Carryover) / $152,984 / $413,635 / $566,619
Fund 7704:
Fund 7704 / P530282-100073 / Resurfacing - Preventative Surface Treatments - Slurry Seal (Voted Carryover) / $299,155 / ($222,663) / $76,492
Fund 7704 / P530161-100085 / Roadway Improvements - Westbelt Park Concrete (Voted Carryover) / $0 / $222,663 / $222,663
SECTION 9. That, for the purpose stated in Section 1, the expenditure of $815,081.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That the expenditure of $222,662.95, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 5912 (Division of Design and Construction), Project P530161-100085 (Roadway Improvements - Westbelt Park Concrete), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.