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File #: 1970-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/2/2018 In control: Public Utilities Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., for the Division of Power’s Valleyview Street Lighting Improvements Project; to authorize a transfer and expenditure up to $60,888.21 within the Electricity General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($60,888.21)
Attachments: 1. ORD 1970-2018 Information, 2. ORD 1970-2018 Utilization, 3. ORD 1970-2018 map, 4. ORD 1970-2018 Funding
Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the Division of Power’s Valleyview Street Lighting Improvements Project, Capital Improvements Project 670782-100000.

Community Planning Area = 15 - Hilltop

1.1. Amount of additional funds to be expended: $60,888.21
Original Agreement Amount: $ 547,217.50 (PO060735 & PO060753)
Modification 1: $ 65,977.17 (PO078653)
Modification 2: $ 32,806.63 (PO086718)
Modification 3: $ 534,997.97 (PO119667)
Modification 4: $ 69,795.89 (still in process)
Modification 5 (current): $ 60,888.21
Total (Orig. + Mods. 1 - 5) $1,311,683.37

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0838-2017, in Modification No. 1 under Ordinance No. 1747-2017, in Modification No. 2 under Ordinance No. 2170-2017, in Modification No. 3 under Ordinance No. 1172-2018, and in Modification No. 4 under Ordinance No. 1844-2018.

1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms were to provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting PRIME AE Group, Inc. was explained in Ordinance No. 0838-2017.

1.4. How cost of modification was determined:
A cost proposal was provided by PRIME AE Group, Inc., reviewed by the Division of Power, and deemed acceptable.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This work is being performed with the City of Columbus’s goal to light every street. The addition of street lighting withi...

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