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File #: 1972-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/2/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for subscription-based communication services; to authorize the expenditure of $75,600.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($75,600.00)
Attachments: 1. 1972-2018 - GovDelivery Master Agreement 2018, 2. 1972-2018 - Granicus-Gov. Del. - 2018 Quote, 3. 1972-2018 - Renewal Letter MCSA0031, 4. 1972-2018 EXP, 5. 1972-2018 - Granicus - About Granicus 2018
Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2019, authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period is August 2, 2018 through August 1, 2019, at a cost of $75,600.00. This contract was most recently authorized through ordinance no. 1907-2017, PO073826 passed by Council July 24, 2017.

Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time subscriptions to various topics offered on the service, provided free of charge to the public, have grown to over 100,000.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

CONTRACT COMPLIANCE:
Vendor Name: Granicus, Inc. FID/CC#: 91-2010420 Expiration Date: 05/15/2019
DAX #: 010776

FISCAL IMPACT:
In 2017, the Department of Technology legislated $81,810.00. This ordinance (2018) cost for annual subscription licensing fee is $75,600.00. Funds totaling $75,600.00 have been identified within the Department of Technology, Information Services Division, Information Services Operating Fund.

Title

To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for subscription-based communication services; to authorize the expenditure of $75,600.00 from the Department of Technology, Information Services Div...

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