Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for the construction of Police Substation 1 at 8118 Sancus Boulevard.
This ordinance authorizes a contract for the construction of a LEED-certified 12,200 square foot building. The new Police Substation will allow the Division of Police to better serve the growing Far North Columbus community. In addition, the new Police Substation will include a small community gathering room. The expected opening of this new Police Substation is the third quarter of 2020.
Formal bids were solicited and the City received five bids on June 19, 2018 as follows (0 FBE, 0 MBE):
Palmetto Construction Services $7,235,177.00
Gutknecht Construction Company $7,370,500.00
R.W. Setterlin Building Company $7,591,000.00
2K General Construction Company $7,745.000.00
Thomas & Marker Construction Company $8,771,500.00
Palmetto Construction Services submitted the lowest bid, however was deemed non-responsive as they did not complete all required portions of the bid submission. R.W. Setterlin and 2K General were also deemed non-responsive, as they did not provide required unit prices in their bid submissions. The Office of Construction Management therefore recommends the bid award be made to the most responsive and responsible bidder, Gutknecht Construction Company.
It should be noted that $17,500.00 (in Streets and Highways Bond Fund proceeds) is being added to provide funding for construction inspection services performed by the Department of Public Service. When added to the $7,370,500.00 bid amount, this brings total project costs to $7,388,000.00.
Emergency action is requested so that the project may begin as soon as practical during the 2018 construction season.
Gutknecht Construction Company Contract Compliance No. 31-0935568, expiration June 25, 2019.
Fiscal Impact: This ordinance authorizes the expenditure of $7,388,000.00 collectively from the Safety Voted Bond Fund, the Streets and Highways Bond Fund, and the Recreation and Parks Voted Bond Fund with Gutknecht Construction Company for the construction of Police Substation 1. These funds were budgeted within the Safety Voted Bond Fund, the Safety Taxable Voted Bond Fund, the Streets and Highways Bond Fund, and the Recreation and Parks Voted Bond Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer $1,130,500.00 between projects within the Safety Voted Bond Fund and the Safety Taxable Voted Bond Fund and $65,000.00 between projects within the Recreation and Parks Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for construction of Police Substation 1; to authorize the expenditure of $7,030,500.00 from the Safety Voted Bond Fund; to authorize the expenditure of $100,000.00 from the Safety Taxable Voted Bond Fund; to authorize the expenditure of $192,500.00 from the Streets and Highways Bond Fund; to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($7,388,000.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund, the Streets and Highways Bond Fund, and the Recreation and Parks Voted Bond Fund; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the construction of Police Substation 1, 8118 Sancus Boulevard; and
WHEREAS, the Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Gutknecht Construction Company; and
WHEREAS, it is necessary to authorize the expenditure of $7,030,500.00 from the Safety Voted Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Safety Taxable Voted Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $192,500.00 from the Streets and Highways Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Gutknecht Construction Company for construction of Police Substation No. 1, 8118 Sancus Boulevard, thereby, preserving the public health, peace, property, safety, and welfare; now ,therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fund 7701
Police Equipment | P330036-100000 | $0| $62,701 | $62,701 | (Encumbrance Cancellation)
Police Equipment | P330036-100000 | $67,701| $0| ($62,701)
CBS Emergency Flooding | P570075-100000 | $5,387| $0 | ($5,387)
Fire Station # 36 | P340154-100000 | $1,000,000| $49,544 | ($950,454)
Professional Architecture and Engineering | P310004-100000 | $0| $11,960 | $11,960 | (Encumbrance Cancellation)
Professional Architecture and Engineering | P310004-100000 | $11,960 | $0 | ($11,960)
Far North Substation | P330040-100000 | $6,000,000 | $7,030,503 | $1,030,502
Fund 7705
Fiber Installation and Upgrades | P330038-100000 | $480,482| $380,482 | ($100,000)
Far North Substation | P330040-100000 | $0 | $100,000 | $100,000
Fund 7704
Roadway Improvements | P530161-100000| $1,785,982 | $1,593,482 | ($192,500)
Roadway Improvements - Sancus Blvd Widening | P530161-100185 | $0| $192,500 | $192,500
Fund 7702
Franklin Park Cascades | P510023-100000| $954,738 | $889,738 | ($65,000)
Sancus Area Improvements | P510026-100000| $0| $65,000| $65,000
SECTION 2. That the transfer of $1,030,500.00, or so much thereof as may be needed is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $100,000.00, or so much thereof as may be needed is hereby authorized within Fund 7705, Safety Taxable Voted Bond Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $65,000.00, or so much thereof as may be needed is hereby authorized within Fund 7702, Recreation and Parks Voted Bond Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for construction of Police Substation 1, 8118 Sancus Boulevard.
SECTION 6. That the expenditure of $7,030,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 5, is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $100,00.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 5, is hereby authorized in the Safety Taxable Voted Bond Fund, Fund 7705 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $192,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 5, is hereby authorized in the Streets and Highways Voted Bond Fund, Fund 7704 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $65,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 5, is hereby authorized in the Recreation and Parks Voted Bond Fund, Fund 7702 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 10. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 11. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 14. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.