Explanation
1. BACKGROUND
This ordinance authorizes additional payment to the Ohio Department of Transportation (ODOT) for work performed in conjunction with the FRA-Columbus Camera Upgrade project, PID 95530, which resulted in the installation of new traffic surveillance cameras at forty locations within the City of Columbus.
Ordinance 1973-2013 authorized the Director of Public Service to grant and propose cooperation with ODOT for the aforementioned project.
Ordinance 0587-2014 authorized the Director of Public Service to enter into agreements with and provide funding to ODOT to support the construction of that project. Pursuant to that legislation, the Department of Public Service deposited $339,631.00 with ODOT based on preliminary estimates of equipment, construction, and inspection costs. However, the actual costs incurred during the completion of the aforesaid work were higher than anticipated, thereby increasing the local share of project costs.
2. FISCAL IMPACT
Funding in the amount of $24,643.25 is available in the Streets and Highways Bond Fund within the Department of Public Service for this project expenditure. An amendment to the 2018 Capital Improvement Budget is necessary to provide sufficient budget authority for the appropriate project.
3. EMERGENCY DESIGNATION
Emergency action is requested to reimburse ODOT for outstanding construction and inspection costs as soon as reasonably practicable.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to contribute additional funding to ODOT to support the completion of the FRA-Columbus Camera Upgrade project, PID 95530; to authorize the expenditure of $24,643.25 from the Streets and Highways Bond Fund; and to declare an emergency. ($24,643.25)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) administered the FRA-Columbus Camera Upgrade project, PID 95530, which resulted in the installation of traffic surveillance cameras at 40 locations within the City of Columbus; and
WHEREAS, Ordinance 1973-2013 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for the aforementioned project; and
WHEREAS, Ordinance 0587-2014 authorized the Director of Public Service to enter into agreement with and provide funding to ODOT to support the completion of the proposed improvements; and
WHEREAS, the Department of Public Service deposited $339,631.00 with ODOT toward estimated equipment, construction, and inspection costs; and
WHEREAS, upon performing final accounting, ODOT determined that the actual costs attributable to the City exceeded the monies received from the City to support the completion of the project; and
WHEREAS, this legislation authorizes the Director of Public Service to make additional payment in the amount of $24,623.25 to ODOT to satisfy the local share of project costs; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish sufficient budget authority; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to reimburse ODOT for outstanding construction and inspection costs as soon as reasonably practicable, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P540003-100003 / Computerized Signals - Traffic Management Center (TMC) Relocation (Voted Carryover) / $26,572.00 / ($16,517.00) / $10,055.00
7704 / P540003-100002 / Computerized Signals - Traffic Surveillance Camera Upgrades (Voted Carryover) / $8,127 .00 / $16,517.00 / $24,644.00
SECTION 2. That the Director of Public Service be and hereby is authorized to make payment to the Ohio Department of Transportation for construction and inspection costs incurred during the successful completion of the FRA-Columbus Camera Upgrade project, PID 95530.
SECTION 3. That the expenditure of $24,643.25, or so much thereof as may be necessary, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), Project P540003-100002 (Computerized Signals - Traffic Surveillance Camera Upgrades), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.